Front Desk Specialist at IntelliTec College in Fort Collins, CO

FRONT DESK SPECIALIST Full Time 40 · Location: Fort Collins, Fort Collins, CO, US Job description: IBMC College is currently seeking a full-time Front Desk Specialist for our Fort Collins Campus.  Schedule will be from 4 p.m.- 10 p.m. Tuesday- Friday and 9:30 a.m.- 4:00 p.m. Saturday. Position Purpose: Greet and welcome all visitors to IBMC while providing administrative support to all campus departments. Education and Experience: High School Diploma or GED and two years customer services or receptionist experience, or equivalent combination of education and experience required. Essential Duties • Answer and direct incoming telephone calls. • Greet visitors/vendors, ensure sign-in and check-out guest badges. • File student data forms. • Order and distribute Admissions and Marketing Department supplies. • Update student address information in CampusVue via return mail • Schedule appointments for massage clinic and cosmetology salon. Assist new clients with required paperwork. Collect fees. • Coordinate the SOS follow-up program for all incoming students. Ensure all time sensitive material is mailed to the student according to protocol. • Timely and accurately distribute incoming mail to staff. • Disburse and reconcile petty cash fund. • Maintain schedule for conference room and classrooms. Coordinate lunch requests for meetings. • Maintain front lobby cleanliness. • Maintain postage and accurately process daily mail. • Coordinate all shipping needs with appropriate carrier. • Other duties or projects as assigned by Campus Director or Director of Admissions. • Maintain confidentiality of all work information. NOTE: This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job. Knowledge/Skill and Ability • Ability to speak clearly and concisely with a pleasant telephone voice. • Ability to manage multiple tasks concurrently. • Ability to work in a demanding environment. • Proficient in Microsoft Office Suite. • Excellent telephone etiquette. • Excellent organizational skills. • Excellent customer service skills. • Excellent oral and written communication skills. • Strong data entry skills both 10-key and alpha numeric. • Attention to detail and consistency in work. Working Conditions Work is performed in the front lobby of a college campus requiring outdoor driving to complete errands. We are an Equal Employment Opportunity Company. Pay: $15.00 - $17.00 per hour