Administrative Assistant at Integra… · Clifton…

Summary: Integra Testing Services, LLC is seeking an Administrative Assistant to support their New England office. The role involves managing administrative and financial processes, maintaining documentation, and providing support to field technicians to ensure high-quality customer service. Responsibilities: - Own the administrative and financial processes, including accounts receivable (AR), invoicing, payroll support, certificates of insurance (COIs), and waiver management - Maintain organized and accurate project documentation and filing systems - Track company assets, ensuring proper documentation, accountability, and maintenance follow‑up - Provide professional communication and support to internal teams and external customers - Perform other duties as assigned by management - Support project teams and field technicians through scheduling coordination and daily operational needs - Review and submit operational reports, ensuring accuracy and alignment with customer billing requirements - Assist with administrative and financial processes, including AR, invoicing, payroll support, COIs, and waiver management - Maintain organized and accurate project documentation and filing systems - Track company assets and support accountability and maintenance follow‑up - Provide professional communication and support to internal teams and external customers Required Qualifications: - High school diploma required - Exposure to or ability to learn systems such as Microsoft Word, Microsoft Excel, Adobe, Dropbox, and Salesforce - Ability to prioritize, multitask, and meet strict deadlines - Strong analytical and reasoning skills - Excellent communication, organization, and time management skills - Proactive approach to problem‑solving in a fast‑paced environment - Ability to work and think independently with minimal supervision - Detail‑oriented and self‑motivated - Strong work ethic, desire to learn, and ability to follow SOPs - Dependable, responsible, and accountable Preferred Qualifications: - Experience in the construction industry is a plus - Experience in construction or field service environments is a plus - Exposure to Microsoft Office, Adobe, Dropbox, Salesforce, or similar systems preferred Important Skills: Microsoft Word, Microsoft Excel, Salesforce, Adobe, Dropbox, Construction experience