Bookkeeper at Inspira Education in New York City, NY

About Inspira Education Inspira Education Group is one of the fastest-growing edtech startups in the US. We started with a simple mission to democratize access to high-quality coaching so that every student in the world has an equal opportunity to access the best opportunities. As the world’s leading network of top admissions coaches in medical, legal, business, and college studies, we’re building software and services in one place—disrupting long-entrenched application processes with products and experiences that strive to provide an equal platform for candidates from diverse backgrounds worldwide. As one of the fastest-growing edtech firms in the world, we are backed by some of the leading venture capital firms and investors in the world, including Zeev Ventures, Quiet Capital, Craft Ventures, Jeff Fluhr (Founder of Stubhub), and David Sacks (Former COO of PayPal and Founder of Yammer). Job Summary We are seeking an experienced and highly detail-oriented Bookkeeper to manage the day-to-day accounting and financial operations for Inspira. The ideal candidate will be responsible for sending contracts, maintaining accurate financial records, processing financial transactions, and ensuring compliance with all regulatory requirements. This role requires a high degree of autonomy and integrity. Key Responsibilities Send contracts and associated paperwork to customers Follow up with customers to ensure that all the paperwork is completed Manage late payments through a structured process, including reaching out to customers for collection Update CRM regularly with contract details, subscription updates, and payment status Manage all aspects of the general ledger, including journal entries Reconcile Stripe and PaySimple transactions against the general ledger regularly Own the accounts payable cycle using Bill.com, including vendor onboarding, invoice processing, and approval workflows Review and reconcile AP aging reports and ensure timely and accurate vendor payments Manage accounts receivable through Stripe and PaySimple, including payment processing, reconciliation, and cash application Software & Systems Requirements Proficiency in QuickBooks Online or QuickBooks Desktop (required) Hands-on experience with Bill.com for accounts payable management (required) Experience processing and reconciling payments through Stripe and PaySimple (required) Familiarity with HubSpot CRM for cross-functional collaboration with sales and client services teams Experience with payroll platforms such as Gusto, ADP, or Paychex Strong working knowledge of Microsoft Excel and Google Sheets Experience with AI tools Benefits Health, dental, and vision insurance Paid time off (PTO) and paid holidays 401(k) with company match Professional development and continuing education support Flexible work arrangements / remote-friendly environment Mission-driven team culture focused on student success Qualifications Required: Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred Proven experience (typically 2+ years) working as a Full Charge Bookkeeper or in a similar comprehensive accounting role. In-depth knowledge of accounting principles and procedures (GAAP). Expert proficiency in QuickBooks Online, Bill.com, Stripe, and ADP. Highly proficient in Microsoft Excel (VLOOKUP, Pivot Tables, etc.) and other Microsoft Office Suite applications. Experience in creating dashboards and board presentations. Exceptional attention to detail and accuracy. Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines. Excellent verbal and written communication skills. Salary: $75,000 Why you'll love Inspira Amazing people with a great vision and values Ability to work directly with co-founders and drive impact super quickly Your work directly impacts the lives and careers of students across the globe 100% coverage of health, vision, and dental benefits Flexible Paid-time Off Learning and Development Budget Retirement Savings Plans - 401k with matching Diversity and inclusion programs that promote employee resource groups like OWN (Outreach Women's Network), AAPI, Rainbow (LGBTQIA+), Gender+, LatinX, Black Excellence, Disability Community, and Veterans Note: certain benefits are not provided to 1099 contract worker Interested in learning more about Inspira Education, please visit Inspira Education Group. Inspira Education Group does not discriminate based on race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other reason prohibited by law in providing employment opportunities and benefits.