Job Title: Administrative Assistant

Reports to: EA to CEO

At inKind, we’re building the financial infrastructure that connects restaurants, diners, and capital in entirely new ways. As we continue to scale, strong operational execution is critical—and that starts with exceptional coordination and organization.

We’re looking for a highly organized, proactive Administrative Assistant to serve as a key operational partner across the team. This role goes beyond traditional administrative support—you’ll act as a central point of coordination, helping leaders stay focused, aligned, and operating efficiently in a fast-paced environment.

A significant portion of inKind operates within a pod-based structure, and this role will work across teams to ensure seamless communication, scheduling, and execution. The ideal candidate is detail-oriented, resourceful, and anticipates needs before they arise.

What You’ll Do

Calendar & Scheduling Management

• Manage complex calendars across multiple stakeholders, prioritizing effectively in a fast-moving environment
• Coordinate meetings across time zones, ensuring alignment across pods and teams
• Proactively identify scheduling conflicts and optimize leaders’ time

Travel & Logistics

• Coordinate travel arrangements including flights, accommodations, and ground transportation
• Manage itineraries and ensure smooth execution of travel plans
• Troubleshoot issues in real time and adjust plans as needed

Operational Coordination

• Act as a central coordination point across teams, helping ensure priorities move forward
• Support cross-functional communication between engineering, product, business, and leadership
• Help maintain organization and clarity across ongoing initiatives

Events & Team Support

• Plan and coordinate team events, off-sites, and team dinners
• Manage logistics end-to-end, from planning through execution
• Support internal meetings and ensure they run smoothly

Documentation & Communication

• Draft, edit, and proofread correspondence, documents, and presentations
• Organize and maintain digital filing systems and documentation
• Ensure important information is easily accessible and well-structured

Proactive Support & Execution

• Anticipate needs and take initiative on administrative and operational tasks
• Identify opportunities to improve processes and increase efficiency
• Support ad hoc projects as the business evolves

Who Thrives Here

Highly Organized Operators

You bring structure to fast-moving environments and don’t let details slip.

Proactive Problem Solvers

You anticipate needs, remove friction, and solve problems before they escalate.

Strong Communicators

You work effectively across teams and keep stakeholders aligned.

Adaptable & Resourceful

You’re comfortable navigating ambiguity and shifting priorities.

Team-Oriented

You enjoy supporting others and helping the organization operate at a high level.

Minimum Qualifications

• 2+ years of experience in an administrative, executive support, or operations role
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Proficiency with Google Workspace, Microsoft Office, and scheduling tools
• Ability to handle confidential information with discretion
• Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications

• Experience in a startup, hospitality, or technology environment
• Experience supporting multiple stakeholders or teams
• Comfort working in cross-functional or pod-based environments

Some of Our Benefits

• Generous PTO and company holiday policy + company paid Short Term Disability
• 100% employer covered health and dental insurance for employees (with optional upgrades and dependent coverage at employee cost); vision plan available
• Child care benefits and generous parental leave
• Dog-friendly workspace in a secure building with downtown Austin views
• Daily lunches and snacks for in-office team members

Salary

$70,000 – $75,000, DOE