Middle Project Manager (Contract, Remote) at INFUSE · Warsaw

OUR HIRING PROCESS: We will review your application against our job requirements. We do not employ machine learning technologies during this phase as we believe every human deserves attention from another human. We do not think machines can evaluate your application quite like our seasoned recruiting professionals—every person is unique. We promise to give your candidacy a fair and detailed assessment. We may then invite you to submit a video interview for the review of the hiring manager. This video interview is often followed by a test or short project that allows us to determine whether you will be a good fit for the team. At this point, we will invite you to interview with our hiring manager and/or the interview team. Please note: We do not conduct interviews via text message, Telegram, etc. and we never hire anyone into our organization without having met you face-to-face (or via Zoom). You will be invited to come to a live meeting or Zoom, where you will meet our INFUSE team. From there on, it’s decision time! If you are still excited to join INFUSE and we like you as much, we will have a conversation about your offer. We do not make offers without giving you the opportunity to speak with us live. INFUSE is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Privacy Policy We are seeking an experienced Middle Project Manager with a strong background in Project Management and Process Implementation to lead the development and implementation of the new internal systems and business processes. The ideal candidate has a blend of project management, analytical, and soft skills to analyze and improve processes on department and company levels and communicate directly with the stakeholders. Key responsibilities: Lead the end-to-end internal project lifecycle - from requirements gathering to solution delivery and business process implementation Conduct user interviews and stakeholder discovery sessions to identify business needs, validate assumptions, shape the direction of process or system improvements, and translate them into clear, actionable project requirements Act as a bridge between business stakeholders and technical teams, ensuring clarity, alignment, and transparency at every stage Work closely with product managers, design, development, and other teams to ensure timely and high-quality delivery Identify and manage project risks, issues, and dependencies, providing mitigation strategies and solutions Lead change management efforts, ensuring smooth transitions and stakeholder engagement throughout project phases Monitor project performance and KPIs, ensuring alignment with project objectives and business outcomes Lead business process implementation - ensuring solutions are embedded into actual workflows and adopted by the teams Collect and analyze data to support decision-making and proposed solutions Prepare and deliver progress reports, presentations, and status updates to stakeholders and senior management Maintain awareness of industry trends, emerging technologies, and best practices Proactively identify potential process improvements, efficiency gaps, and blind spots across teams and workflows Qualifications 3+ years of experience in project management Strong organizational, planning, and delivery skills Experience in business process analysis and optimization, or product workflow buildup, is a must Strong communication and stakeholder management skills Experience working with cross-functional teams and both business and technical stakeholders Data-driven approach to decision-making Experience working with AI or implementing AI into products or business processes Ability to work independently and as part of a team Flexibility to adapt to changing requirements and deadlines English at least B2 Ukrainian and/or Russian language is a plus What We Offer Opportunity to shape the backbone systems of a modern, data-driven digital company. Autonomy to lead meaningful projects from ideation to impact. A collaborative, innovation-first environment that values initiative and experimentation. Reduced working hours on Fridays during the summer. Schedule: Monday–Friday, 1:00/2:00 PM – 9:00/10:00 PM EET. Why Join Us You’ll be at the intersection of technology, process innovation, and business growth - building systems that empower our teams to work smarter, faster, and more collaboratively. If you’re a strategic thinker who loves turning complexity into clarity and ideas into scalable solutions, we’d love to meet you.