Middle Project Manager at INFUSE in Warsaw, Mazovia, Poland

OUR HIRING PROCESS: We will review your application against our job requirements. We do not employ machine learning technologies during this phase as we believe every human deserves attention from another human. We do not think machines can evaluate your application quite like our seasoned recruiting professionals—every person is unique. We promise to give your candidacy a fair and detailed assessment. We may then invite you to submit a video interview for the review of the hiring manager. This video interview is often followed by a test or short project that allows us to determine whether you will be a good fit for the team. At this point, we will invite you to interview with our hiring manager and/or the interview team. Please note: We do not conduct interviews via text message, Telegram, etc. and we never hire anyone into our organization without having met you face-to-face (or via Zoom). You will be invited to come to a live meeting or Zoom, where you will meet our INFUSE team. From there on, it’s decision time! If you are still excited to join INFUSE and we like you as much, we will have a conversation about your offer. We do not make offers without giving you the opportunity to speak with us live. INFUSE is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Privacy Policy We are seeking a skilled Middle Web Project Manager to oversee a complex website and its network of mini-websites while coordinating delivery across multiple departments. This role requires someone who can handle complex multi-site projects, manage competing departmental priorities, and navigate challenging situations while ensuring timely delivery. The ideal candidate will demonstrate strong coordination skills, adaptability under pressure, and the ability to maintain stakeholder alignment across diverse organizational functions. Key Responsibilities Manage multi-site project initiatives including content updates, feature releases, technical improvements, and integration projects Facilitate collaboration between Development, HR, Design, and Marketing departments on website-related projects Balance competing departmental requests and resource needs while keeping projects on track Respond effectively to project challenges, including technical issues, scope changes, and resource constraints Manage stakeholder expectations during difficult situations while maintaining project momentum Adapt project approaches when facing unexpected challenges or changing requirements Track project progress and identify potential risks before they impact delivery schedules Ensure quality standards are maintained across all website projects and deliverables Continuously identify and implement improvements to development and delivery processes to enhance team efficiency, and improve overall project outcomes Communicate with stakeholders throughout project lifecycle, gathering requirements and managing expectations Present project proposals and updates to various departmental leads Support change management efforts during website transitions and system updates Collect and analyze data to support website optimization decisions Maintain awareness of web industry trends and best practices Qualifications 3+ years of proven web project management experience with demonstrated success in website or digital projects Experience in Business Analysis or a PM role with strong BA involvement, including requirements gathering, process analysis and translating business needs into development tasks. Strong analytical and research skills for identifying optimization opportunities Excellent organizational and planning abilities for managing complex multi-site projects Proven experience in cross-functional team coordination and stakeholder management Website project management experience including content, technical, and design aspects Excellent communication and interpersonal skills for multi-departmental coordination Ability to work independently and collaboratively depending on project needs Flexibility to adapt to changing project requirements and tight deadlines Solution-oriented mindset with data-driven decision-making approach Website analytics and optimization tools experience Content management system familiarity Practical experience with JIRA, Confluence, and Figma Fluency in English (written and verbal) What We Offer Opportunity to shape the backbone systems of a modern, data-driven digital company. Autonomy to lead meaningful projects from ideation to impact. A collaborative, innovation-first environment that values initiative and experimentation. Reduced working hours on Fridays during the summer. Schedule: Monday–Friday, 1 PM – 9 PM EET. Why Join Us You’ll be at the intersection of technology, process innovation, and business growth - building systems that empower our teams to work smarter, faster, and more collaboratively. If you’re a strategic thinker who loves turning complexity into clarity and ideas into scalable solutions, we’d love to meet you.