HR Specialist at Infinox in Dubai, Dubai, United Arab Emirates

Company Description

INFINOX is a global online CFD brokerage offering clients the opportunity to trade financial markets using industry-leading technology and premium client service. With a presence in over 15 countries and multiple regulatory jurisdictions, we are an award-winning firm driven by our culture of Integrity, Ambition, Inspiration, and Excellence. We thrive in an evolving and challenging environment while ensuring our clients remain at the core of our business.

Key Responsibilities

Visa & Government Relations

• Manage and coordinate all visa submissions, renewals, and cancellations within the Free Zone, ensuring timely processing and full compliance with local authority regulations and requirements in DMCC portal.

Recruitment & Talent Acquisition

• Support the end-to-end recruitment process, including drafting and posting job advertisements, screening applications, scheduling interviews, coordinating assessments, and managing candidate follow-up and communication.

Onboarding & Offboarding

• Facilitate seamless onboarding and offboarding experiences for all employees, ensuring all documentation, system access, and transition procedures are completed accurately and on time.

HR Records & HRIS Management

• Maintain accurate and up-to-date employee records within the HRIS, ensuring data integrity across all HR documentation, personnel files, and internal systems at all times.
• Support performance review cycles within the HRIS, including setting up review templates, tracking completion, and ensuring timely submission by managers and employees.

Employee Engagement & Internal Events

• Plan, coordinate, and execute employee engagement initiatives, team activities, and internal events that foster a positive workplace culture, boost morale, and strengthen team cohesion.

Employee Relations & HR Queries

• Serve as a reliable first point of contact for employee queries, providing timely, accurate, and professional responses on HR policies, procedures, and general employment matters.

Compliance & Labour Law

• Ensure all HR practices and processes are fully compliant with applicable UAE Labour Law, Free Zone regulations, and Company policies, proactively identifying and addressing any areas of non-compliance.

HR Audits & Reporting

• Support HR audits, compliance reporting, and the preparation of HR documentation as required, ensuring records are audit-ready at all times.
• Generate regular and ad-hoc HR reports and metrics to support data-driven decision-making and provide meaningful insights to senior management.

Cross-functional Collaboration

• Collaborate effectively with internal departments and external stakeholders — including government authorities, recruitment agencies, and insurance providers — on all HR-related matters.

Performance Management & Benefits Administration

• Provide support in the administration of performance management processes, employee benefits, and HR communications, ensuring employees are well-informed and supported throughout.

General Administration

• Manage general office administration and ad-hoc duties as required, ensuring the smooth and efficient day-to-day running of the HR function and office environment.

Qualification and skills:

• Bachelor's degree in Human Resources, Business Administration, or a related field
• Minimum 3–4 years of experience in an HR generalist or HR coordinator role
• Prior experience working within a Free Zone environment in the UAE is strongly preferred
• Hands-on experience with HRIS platforms (such as BambooHR, or similar)
• Solid understanding of UAE Labour Law and Free Zone regulations
• Experience in visa processing and government relations within the UAE
• Prior exposure to recruitment, onboarding, and employee engagement processes
• Experience in a fast-paced, multinational, or financial services environment is an advantage

Benefits we offer:

• 25 (working days) Annual leave
• Compassionate leave
• 1 day off on your birthday
• Very competitive Insurance coverage to you and dependent
• Visa for you and your dependents
• Hybrid working