HR Shared Services Manager at IndiaFirst Life · Mumbai(Go…

Role & responsibilities
• Payroll Processing:
• Manage and execute monthly payroll cycles for all employees, ensuring accuracy and timeliness.
• Validate payroll inputs including new joiners, exits, variable pay, bonuses, attendance, LOPs and deductions etc.
• Manage flexible benefit programs such as National Pension Scheme (NPS), Superannuation, Voluntary Provident Fund (VPF), Meal & Gift Cards, and Company Car Scheme (Company-Owned)
• Ensure compliance with statutory laws such as PF, ESI, PT, LWF, WWF, and Income Tax.
• Ensure salary disbursement on timely basis followed by necessary approvals and reports preparation.
• Ensure the upload of salary slip, Form 16 and other payroll related documents to the HRMS.
• Coordinate with finance and accounting teams for payroll reconciliation.
• Manage relationships with third party payroll vendors, ensuring the smooth data exchange, troubleshooting issues, and making system improvements as necessary.
• Handle investment declarations & submission activity.
• Check and approve the bank account requests raised by employees on the HRMS.
• Act as the point of contact for employee payroll queries and provide resolution within SLA.
• Maintain accurate and up to date payroll records, ensuring documentation is in place for audit, internal reviews, and compliance checks.
• Recommend and implement process improvements for automation, accuracy, and compliance.
• Assist with various ad-hoc reports as requested by key stakeholders.
• Review payroll policies and amend procedures when required.
• Vendor Management:
• Review, validate and process vendor invoices related to HR Shared Services.
• Liaise with the Finance Team to ensure timely disbursement of all invoices
• Maintain accurate records of invoices, payment confirmations and vendor agreements.
• Support internal and external audit by providing necessary documentation.