Office Coordinator - Kingwood, TX at Independence… · The…

The Office Coordinator provides comprehensive administrative and operational support to the branch office, working closely with the Office Manager to ensure efficient daily operations. This role serves as a key point of contact for agents and visitors, delivers front-desk reception support, and assists with a broad range of administrative, client-service, and real estate–related tasks. The ideal candidate is professional, highly organized, service-oriented, and comfortable working in a fast-paced office environment.

Essential Responsibilities

• Deliver exceptional internal customer service by supporting agents with daily administrative needs and acting as a primary point of contact for general inquiries.
• Assist with onboarding new agents, including coordination of required materials, systems access, and office orientation.
• Support front desk operations by receiving, screening, and directing incoming calls, mail, and deliveries in a professional manner.
• Communicate office updates, events, procedural changes, and reminders clearly and consistently to agents.
• Assist sales associates with the preparation and maintenance of listing presentations and marketing materials.
• Submit and track billing and expense documentation to the Accounting department.
• Provide administrative support related to MLS and contract processes, including entering, maintaining, and updating listings and documents in MLS and other real estate databases.
• Review real estate contracts and transaction files for completeness, accuracy, and compliance with company requirements; identify missing documentation and assist agents with transaction processing and deadline tracking.
• Maintain office supply inventory and ensure the office environment remains professional, organized, and well-stocked.
• Coordinate meeting logistics, including scheduling breakfast and lunch sponsors; maintain an organized sponsor calendar with accurate contact information.
• Perform additional duties as assigned to support the efficient operation of the office and department.

Qualifications

• Minimum of one (1) year of customer service experience in a professional office environment required; Texas Real Estate License strongly preferred, or proven relative experience.
• Working knowledge of Texas real estate contracts, transaction management, and contract review procedures strongly preferred.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint; working knowledge of Adobe Acrobat required.
• Ability to quickly learn new software systems and maintain accurate, well-organized digital files.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and changing business needs.
• Excellent written and verbal communication skills, with the ability to adjust messaging for diverse audiences.
• Demonstrated problem-solving skills and the ability to work independently and as part of a team in a fast-paced environment.

This job description is intended to describe the general nature and level of work performed. It is not an exhaustive list of all responsibilities, duties, and skills required of the position.

About the Company

Sotheby's International Realty®is one of the world’s most prestigious names in real estate and this luxury real estate franchise network was created in 2004. Since that time it has grown to approximately 990 franchise and company owned offices globally and over 24,000 independent sales associates in 75 countries and territories. Franchise affiliates benefit from an association with the venerable, centuries-old Sotheby’s auction house. Sotheby’s International Realty is a subsidiary of Anywhere Real Estate Inc.

Anywhere Real Estate Inc. (NYSE: HOUS) is moving real estate to what's next. Home to some of the most recognized brands in real estate Better Homes and Gardens® Real Estate, Century 21®, Coldwell Banker®, Coldwell Banker Commercial®, Corcoran®, ERA®, and Sotheby's International Realty®, we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world.

At Anywhere, we are empowering everyone’s next move – your career included. What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. We pursue talent – strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value our people-first culture, which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report.

We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including:

• Great Place to Work
• Forbes World's Best Employers
• Newsweek World's Most Trustworthy Companies
• Ethisphere World's Most Ethical Companies