In Common With→
Finance and Accounting Manager at In Common With in New York, NY
Skills
Job Description
Reports to: Co-Founder Location: Brooklyn, NY Company: In Common With + Quarters
In Common With + Quarters
In Common With is a design studio defining a new vocabulary for interiors, in which old-world craft meets at-scale manufacturing. Founded in 2018, our practice brings endless curiosity, exceptional materials, and unparalleled adaptability to lighting and objects for all spaces—created with our team of expert craftspeople, artists, and engineers around the world. In 2024, we opened Quarters, a hybrid retail and hospitality destination in Tribeca. Through ongoing collaborations with our peers in the worlds of art and design, Quarters crafts a vision of home that’s unfolding and alive.
Our obsessions with craft and collaboration originate from a boundless interest in people, objects, and an ongoing conversation between the two. Every product we make and every partnership we cultivate has that in common.
The Role
We’re seeking a strategic and detail-oriented Finance and Accounting Manager to join our team full-time. This role oversees financial operations across multiple interconnected entities, requiring strong financial acumen, exceptional organizational skills, and the ability to manage complexity with clarity. You’ll lead bookkeeping and accounting functions while delivering financial analysis and insights that support both daily operations and long-term strategic planning.
The ideal candidate combines analytical rigor with hands-on execution and thrives in a fast-paced, creative environment. You’ll work closely with the studio’s Co-Founders, collaborate with department leads, and partner with our external fractional CFO to ensure financial health and support sound decision-making across the organization.
Core Responsibilities
Accounting Operations + Controls (50%)
- Oversee all accounts payable and receivable functions, ensuring accurate, timely vendor payments and customer collections.
- Serve as finance liaison with departmental leads and the Sales team to log and match payments to sales orders and track outstanding balances.
- Manage payment schedules, terms, and vendor communications using platforms such as RAMP and QuickBooks.
- Review, validate, and approve departmental expense reports and ensure alignment with internal policies.
- Lead all aspects of the month-end and year-end close processes, including reconciliations for bank accounts, credit cards, inventory, fixed assets, deferred revenue, and other balance sheet accounts.
- Maintain accurate general ledger and financial systems using accrual based accounting.
- Lead month-end and year-end close processes.
- Update inventory levels in the balance sheet and reconcile discrepancies.
- Track accruals, prepayments, and deferred revenue
- Manage fixed assets and manage depreciation schedules where applicable.
- Maintain accuracy of financial data across key platforms, including Quickbooks Online, and Ramp
Financial Planning & Analysis (35%)
- Collaborate with Operations to pull and organize historical data to support pricing and COGS analysis.
- Analyze spend trends and identify cost-saving opportunities.
- Partner with Co-Founders on development, implementation, and analysis of annual and departmental budgets.
- Produce monthly, quarterly, and financial reports and variance analysis.
- Generate quarterly royalty reports for external collaborators.
Payroll and Tax Management (15%)
- Own payroll for full-time employees and independent contractors ensuring accurate, timely payments.
- Track monthly sales, and issue commission reports.
- Stay informed of evolving tax laws and ensure compliance in all applicable jurisdictions.
- Prepare and file sales tax payments in relevant states, using Sattar
Manager Level Expectations
- Own projects or processes and maintain accountability for results while ensuring high-quality outcomes.
- Translate strategic objectives into actionable plans and organize work to prioritize effectively across teams or functions.
- Collaborate across teams, when necessary, to align resources, dependencies, and objectives and drive results.
- Identify inefficiencies in processes or projects and implement improvements to enhance effectiveness.
- Apply subject-matter expertise to provide guidance, insights, and influence outcomes beyond immediate responsibilities.
- Document and refine SOPs or core process workflows within your area to ensure efficiency, accuracy, and knowledge sharing.
Requirements
- 5-7 years of experience, including leading cross-functional programs and strategic initiatives.
- MBA in Finance preferred
- Deep expertise in the function; fluency in industry tools, systems, and best practices.
- Experience managing individuals or leading small teams.
- Proficiency with Google Workspace.
- Advanced proficiency with Quickbooks Online and expense management tools like Ramp
- Advanced Excel skills
- Familiarity with ERP (Odoo) or inventory management platforms
- Ability to interpret and explain complex financial data clearly to non-finance stakeholders
- Must be authorized to work in the United States without current or future sponsorship.
Desired Qualifications
- Experience using Justworks or other PEO systems
- Detail-oriented with excellent organizational and communication skills
- Motivated by collaboration, problem-solving, and creating order from complexity
- Comfortable working independently in a fast-paced, high-growth environment
- Eager to contribute to a team culture that values kindness, accountability, and curiosity
- A genuinely empathetic group. We have a non-negotiable no jerks policy. Being nice is free.
- Willingness to roll up your sleeves to get things done
- Able to learn new skills quickly in a fast-paced environment
- Dog-friendly (we share our studio with a few four-legged coworkers)
Studio + Compensation
- This is a full-time position based in Gowanus, Brooklyn
- Hours are Monday–Friday from 9 am to 6 pm EST
- $100,000-$130,000 annually, commensurate with experience
- Benefits include medical, dental, and vision insurance (with 100% monthly premium coverage options), generous PTO, a 401(k) with employer match, and profit sharing.