Sales Administrator at Imprivata in Waltham, MA

Summary: Imprivata is a company that delivers unified access and security management programs for healthcare and mission-critical organizations. They are seeking a Sales Administrator to support the sales organization by ensuring accuracy and efficiency in quote creation and order submission, while providing exposure to the full revenue lifecycle. Responsibilities: - Manage and maintain sales opportunities and quotes within CRM and quoting systems - Generate accurate quotes aligned with pricing policies, approval workflows, and deal structures - Review and validate quotes and order documentation for accuracy, compliance, and completeness - Ensure timely delivery of quotes and orders to sales teams and customers - Collaborate with Order Management, Sales, and Deal Desk to resolve discrepancies and submission issues - Partner cross-functionally with Finance and Operations to support the quote-to-cash process - Support end-of-quarter activities and ensure efficient order turnaround - Contribute to continuous improvement through team meetings, feedback, and operational projects - Other duties as assigned and required Required Qualifications: - Bachelor's degree in Business Administration, Finance, Marketing, or a related field - 0–2 years of relevant experience (internships or entry-level operations experience preferred) - Strong attention to detail with a focus on accuracy and process compliance - Excellent organizational skills and ability to manage multiple tasks under deadlines - Effective communicator with the ability to collaborate cross-functionally - Proficiency in Microsoft Office (Excel, Word, PowerPoint); familiarity with CRM systems preferred - Analytical and curious mindset — eager to understand systems, workflows, and data - Self-starter who demonstrates ownership, initiative, and a willingness to learn Preferred Qualifications: - Experience with CRM or quoting tools (e.g., Salesforce, CPQ systems) is a plus Required Skills: CRM systems, Quoting tools, Salesforce, CPQ systems, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Sales operations, Order management, Quote-to-cash process, Willingness to learn