Recruitment Coordinator at IMC in Sydney, New South Wales, AU

The Recruitment Coordinator is an integral member of the APAC Experienced Recruitment Team, and the core driver of the candidate experience. As a recruitment coordinator, you will be responsible for ensuring an excellent end-to-end candidate experience while being hands on in the day-to-day operations of all interview coordination. You will need to handle a varied workload, effectively prioritize and deliver with polish. This role is integral to the overall success of team.

Your core responsibilities:

• Place the candidate experience journey at the forefront of all decision making
• Handle heavy interview scheduling in a fast-paced environment across multiple time zones
• Schedule and coordinate phone screens, assessments, onsite interviews, technical interviews, and debrief meetings with recruiters, managers and interview teams
• Provide high touch care and act as primary contact for candidates throughout their entire experience; own the candidate experience end-to-end, from first contact to offer
• Identify workflow inefficiencies and collaborate cross-functionally to improve processes that deliver high-quality results
• Process and own offer letter stage and documentation
• Understand key stakeholders’ objectives, have insight to the business and have confidence holding senior level conversations
• Explore and leverage AI tools to enhance coordination workflows, improve efficiency, and elevate the candidate experience
• Collaborate with the team to identify, test, and champion AI-driven process improvements within the recruitment function
• Other duties to support the success of the talent acquisition team as needed

Your Skills and Experience:

• Experience managing complex scheduling, coordination, logistics, or administrative workflows in a fast-paced environment
• Ability to stay highly organised, prioritise effectively, and manage multiple moving pieces simultaneously
• Strong attention to detail and a high standard of delivery and follow-through
• Excellent communication skills with the confidence to interact professionally with candidates, senior stakeholders, and interviewers
• A proactive, solutions-focused mindset with the ability to anticipate problems and keep things moving
• Comfort working with confidential or sensitive information with discretion and professionalism
• Genuine interest in creating an exceptional candidate or stakeholder experience
• Curiosity and openness toward AI tools, automation, and finding smarter ways of working
• Adaptability, learning agility, and comfort navigating ambiguity in a dynamic environment
• Experience in recruitment coordination, executive assistance, operations, team administration, customer-facing coordination, or similar highly organised support roles is valued but not essential
• Experience using scheduling, ATS, CRM, or workflow tools (Greenhouse experience is a plus, but not required)

About Us

IMC is a global trading firm powered by a cutting-edge research environment and a world-class technology backbone. Since 1989, we’ve been a stabilizing force in financial markets, providing essential liquidity upon which market participants depend. Across our offices in the US, Europe, Asia Pacific, and India, our talented quant researchers, engineers, traders, and business operations professionals are united by our uniquely collaborative, high-performance culture, and our commitment to giving back. From entering dynamic new markets to embracing disruptive technologies, and from developing an innovative research environment to diversifying our trading strategies, we dare to continuously innovate and collaborate to succeed.