Accounts Payable Associate at IMC in Collierville, TN

ACCOUNTS PAYABLE ASSOCIATE Full Time · Location: Collierville, TN, US Position Overview: The Accounts Payable Associate will provide full cycle support for the Accounts Payable (AP) department, to include invoice processing and payment for the organization as well as all other related A/P functions as assigned. Essential Job Functions: Transaction Management: • Coordinate with Accounts Payable Supervisor to provide seamless AP workflow • Receive and process vendor invoices within 48 hours of receipt • Validate accurate general ledger account coding and data entry • Obtain proper invoice approval of invoices • Research and respond to email mailbox within 48 hours of receipt depending on urgency • Obtain required documentation from vendors (W-9, ACH info) as needed and archive accordingly • Review and reconcile vendor statements, and resolve outstanding items • Maintain proper storage of payables items using INDEX imaging system • Obtain proper invoice approvals • Clear portals • Clean up and reconcile aging report weekly Payment Management: • Coordinate with Accounts Payable Supervisor to provide seamless AP workflow • Prepare accounts payables weekly/daily and manual payment cycles as required • Apply manual payments/drafts to invoices • Process payments timely via corresponding payment methods • Process voids, stop payments, and resolve payment issues or payment status  • Process and resolve daily bank exception report before bank cut-off time • CorPay enrollment updates Vendor Management: • Coordinate with Accounts Payable Supervisor to provide seamless AP workflow • Maintain vendor database to include vendor adds and changes • Obtain IRS vendor TIN matching and store in FB • Receive and process vendor invoices within 48 hours of receipt • CorPay initial vendor enrollment • Work with team to develop and implement an Enterprise Vendor solution to serve all IMC dept • Discovery and development of an AI OCR AP solution to automate the transaction entry process   Additional Responsibilities: • Assist clients and managers with items of concern such as questions regarding expenses, vendors, etc. • Assist with special projects as assigned • Apply a team approach to completion of all month end reporting tasks • Weekly and monthly accounts payable reconciliations • Work vendor statements • Conduct all business in a highly ethical manner, exhibiting behavior, practices, and standards that uphold IMC core values • Perform other duties as assigned Job Requirements: • Experience in Accounts Payable or similar role • Strong knowledge of accounts payable and accounting  • Ability to communicate effectively with customers and vendors • Experience using financial software • Excellent organization and time management skills • Excellent attention to detail and strong problem-solving skills • Excellent interpersonal skills and ability to work in a team environment • Flexible and able to adapt to sudden changes in priority • Effectively understand and use tools/methodologies • Full understanding of and processing experience with various ERP accounting software (Great Plains experience preferred) • Demonstrated ability to thrive in a fast-paced environment Other Skills/Abilities  • Proficient with Microsoft Office Suite or related software