Intern, HR Operations at Hyland in Remote

Summary: Hyland is a large, award-winning software company that offers meaningful internships for students seeking hands-on experience. As an HR Operations intern, you will support various projects, develop foundational knowledge in HR operations, and collaborate with team members to ensure project success. Responsibilities: - Support project coordination activities, including scheduling meetings, sending calendar invites, preparing agendas, documenting notes, generating AI‑assisted summaries, and following up on action items - Assist with maintaining project trackers, RAID logs, task lists, and timelines - Collaborate with project managers and business analysts to complete assigned project tasks and deliverables - Participate in team meetings and contribute to discussions, updates, and assigned action items - Maintain and update project documentation and templates (e.g., project charters, plans, RACI matrices, communication plans, milestone or status reports) - Draft sponsor‑level status updates using project notes, boards, or tools for manager review prior to distribution - Compile, analyze, and organize information to support reports, presentations, proposals, and other project artifacts - Ensure accurate, organized, and up‑to‑date documentation for all assigned projects - Use department‑specific software, project management tools, HR systems, and approved AI‑enabled tools to complete assignments - Prepare and clean Gantt charts, track milestones, and assist with generating simple dashboards or summary views - Enter and maintain progress data within project management tools or HR systems, as applicable - Provide general administrative support to compliance and payroll activities under the direction of HR Operations leaders - Assist with compiling, organizing, and validating documentation used for payroll processing, audits, or compliance reviews (e.g., checklists, trackers, support files) - Support data collection and reconciliation activities (e.g., employee lists, effective dates, change logs) for payroll or compliance reporting - Help maintain compliance calendars, trackers, and reminders (e.g., filing deadlines, certifications, policy acknowledgements) - Assist with preparing draft communications, templates, or reference materials related to payroll or compliance processes for review - Maintain confidentiality and follow strict data privacy, security, and access controls at all times; interns will not approve, submit, or process payroll or regulatory filings - Coordinate logistics for training and onboarding activities, including room or Zoom bookings, participant lists, reminders, attendance tracking, post‑session surveys, and materials organization - Assist with documenting “as‑is” processes through stakeholder interviews and basic process maps or flowcharts - Support the development of draft “to‑be” process flows under guidance from project or functional leads - Engage with peers and team members to build knowledge and understanding of Hyland’s HR, compliance, payroll, and project delivery practices - Complete assignments as directed while following established team standards, processes, and best practices - Comply with all corporate and departmental policies, including privacy and data security requirements, such as Hyland’s Information Systems Security Policy Required Qualifications: - Currently enrolled in an accredited educational institution - Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook) - Strong responsiveness to department needs, demonstrated by timely and high-quality work - Excellent interpersonal skills, with the ability to build rapport and maintain professionalism with internal and external partners - Strong written and verbal communication skills, demonstrating professionalism, discretion, and tact - High attention to detail and accuracy - Ability to identify, prioritize, and complete tasks independently with a sense of urgency and ownership - Demonstrated commitment to high personal work standards and accountability - Proven ability to handle sensitive or confidential information with discretion - Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the role Required Skills: Microsoft Office, Project Management Important Skills: HR Systems, Data Analysis