Human Resources Coordinator/Receptionist at Hub Group in Oak Brook, IL

Summary: Hub Group is the premier, customer-centric supply chain company offering comprehensive transportation and logistics management solutions. They are seeking a Human Resources Coordinator/Receptionist to manage front desk operations, support employee engagement activities, and assist with onboarding and offboarding processes. Responsibilities: - Serve as the primary receptionist for one of the two Headquarter buildings, staffing the front desk during all business hours to greet employees, visitors, vendors, and candidates in a professional and welcoming manner - Manage all visitor sign-in procedures, verify identification, issue temporary badges, and notify host employees of arrivals - Answer, screen, and route incoming calls on the main office phone line; take accurate messages and respond to general inquiries professionally - Maintain a clean, organized, and presentable reception area and lobby, including monitoring conference room availability and coordinating room setup as needed - Monitor building access and adhere to security and visitor policies, escalating any concerns to facilities or HR leadership as appropriate - Plan and coordinate employee engagement activities and events at corporate office locations, including logistics, catering, communications, and feedback collection - Manage completion of new hire onboarding tasks, including I-9 and E-Verify compliance requirements - Enter new hire data into Oracle HCM prior to employee's first day - Assist with processing employee terminations in Oracle HCM and completing required offboarding steps, including ensuring appropriate documentation is received and state-specific requirements are followed - Prepare separation paperwork as needed - Manage the group HR inbox daily; triage and route all inquiries within 2 hours; answer what falls within approved scope or escalate - Field employee and manager inquiries on benefits, leaves, L&D, HCM navigation, compliance, training - Assist in benefits administration - Support various HR initiatives and projects, including open enrollment, compliance activities, and other departmental programs - Assist with maintaining personnel and departmental records electronically, including scanning and coding documents into the FileNet recordkeeping system accurately and timely - Assist with updating and maintaining HR forms, documents, and job aids - Provide administrative support to the HR department at the corporate office - Manage HR procurement requisitions and submit purchase orders for payment processing - Order and maintain office and departmental supplies for the HR team - Perform other duties, responsibilities, and special projects as assigned Required Qualifications: - 1-2 years' experience in a Human Resources role required - Excellent organizational and time management skills and ability to multi-task - Customer service oriented with excellent interpersonal skills - Strong attention to detail - Ability to work in a highly confidential environment and exhibit professionalism at all times - Ability to manage multiple priorities as well as flexibility to adapt to change with new systems and methods while working in a team environment Preferred Qualifications: - Bachelor's degree in Human Resources or related field preferred - Prior experience with Oracle HCM or another HRIS highly desired - Computer skills: MS Word, Excel, Outlook, and Power Point (Access is preferred) Required Skills: Oracle HCM, I-9 compliance, E-Verify compliance, FileNet recordkeeping system, Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Access Benefits: Medical, Dental, Vision, Flexible Spending Account (FSA), Employee Assistance Program (EAP), Life & AD&D Insurance, Disability, Paid Time Off, Paid Holidays