Resident Relocation Coordinator (Lexington,… at Housing… · Lexington

Summary: Housing Opportunities Unlimited is seeking a Resident Relocation Coordinator to oversee daily relocation tasks at multiple sites. The role involves working closely with residents, managing third-party vendors, and ensuring compliance with relocation policies.

Responsibilities:
- Conduct site setup activities, including the arrangement of office, relocation files organization, identification of vendors, and off-site relocation units
- Participate in surveying residents to understand their relocation needs and relocation preferences
- As part of the assessment process, take an inventory of tenant belongings and furniture, taking note of large furniture, infestation, clutter, and hoarding issues
- Participate in and facilitate resident and community meetings and drop-in sessions to discuss the relocation process and resident relocation rights and benefits
- Prepare and distribute appropriate notices to affected households regarding the relocation program and ensure proof of resident receipt for notices are received and on file as required
- Provide relocation counseling and assistance in compliance with applicable Federal, State, or local regulations
- Implement relocation policies as outlined in the approved relocation plan
- Serve as a liaison between HOU, property management, clients, and residents
- Provide weekly and monthly reports to clients, the project manager, and the development team
- Regularly update and maintain relocation files, database, lottery list, and relocation tracking reports
- Create an agenda for weekly relocation meetings, take minutes of each meeting, and distribute them to the team within 48 hours of the meeting
- Conduct pre-inspection of units to ensure they meet decent, safe, and sanitary requirements before offering them as a comparable relocation unit
- Notify residents of the move-in date and provide ongoing contact and support to ensure they are prepared to move
- Check-in with residents at least 30 days before moving and follow up weekly three weeks before the moving date. Conduct final check-in 72, 48, and 24 hours before the moving date
- If needed, provide packing supplies, tips, demonstrations, and assistance
- Assist with utility disconnection and reconnection and completion of the change of address forms (if applicable) for households needing assistance
- Schedule, coordinate and supervise moves and other move-related tasks, including pest inspection and unit turnover as needed
- Work closely with construction, property management, development, and moving contractors to ensure residents vacate their units per the relocation schedule, surrender keys to the property management, and units are properly secured
- Implement procedures for minimizing resident property damage, including inventorying furniture and taking photos or video, and serve as the initial point of contact regarding resident claims of damage or loss. In the event of property damage or missing belongings, serve as a liaison between the resident and moving company to facilitate timely resolution of the claim
- Interface with residents' families, friends, or social services providers to ensure seamless delivery of services and address relocation challenges
- Serve as an HOU representative to local, state, federal, housing agencies, and community groups
- Participate in weekly supervision and scheduled site meetings with the Project Manager/Assistant Project Manager
- Ensure relocation files contain required documentation and the data-tracking system is updated regularly
- Complete all tasks identified in the site work plan and perform other duties as assigned

Required Qualifications:
- Must have a High School Diploma
- Experience in relocation services, social services, customer service, or other similar fields
- Must have excellent customer service, interpersonal, verbal, and written communication skills
- Able to work with diverse populations and communicate effectively with numerous stakeholder groups, including staff, clients, and residents
- Must be able to multitask and prioritize responsibilities and work under strict time constraints on various projects
- Ability to lift up to 20 lbs, work in adverse weather conditions, and stand for extended periods of time
- Must be able to walk up to 4 miles per day and ascend up to four flights of stairs at a time
- Able to work some evenings and Saturdays
- Self-directed and able to work independently
- Have a propensity to learn and take on more tasks or responsibilities
- Knowledge of Microsoft Office and Google Suite as well as database applications
- Be a creative problem-solver
- Excellent organizational skills
- Must be able to pass a pre-employment criminal background screen
- Reliable transportation
- Valid driver's license

Preferred Qualifications:
- Bachelor's Degree
- Bi-lingual in Spanish
- Provide verbal interpretation and written translations if the resident population requires communication in specific languages
- A high degree of empathy
- Flexibility and adaptability as challenging situations arise
- Willingness to learn and receive feedback
- Diversity and cultural competency are highly valued

Required Skills: Relocation services, Social services, Verbal interpretation, Written translation, Microsoft Office, Google Suite, Database applications, Spanish language

Benefits: Comprehensive benefits package, including health, Health reimbursement account (HRA), FSA, Life, Vision, Dental, Disability insurance, Professional development support, Paid time off, Sick leave, A 401K retirement plan