Branch Administrative Assistant - Part Time at HomeServices… · Marco…

BRANCH ADMINISTRATIVE ASSISTANT - PART TIME This position, coordinates general office activities to support the sales associates and management. Job Duties and Responsibilities (Essential Job Functions) Common job activities are listed below; actual position responsibilities may vary. Refer to you manager or human resources for specific duties and performance expectations. 1. Receive, process and/or review listing and sales contracts. Maintain files to ensure all changes generated are posted with copies and data entry provided to/for other entities as needed. Ensure accuracy and timely preparation of all paperwork, record and maintain sold records and prepare and generate reports. Prepare and transfer earnest money. (40-50%) 2. Perform daily branch office operations which may include maintaining office appearance, distributing and processing mail, maintaining office supplies and forms. Answer switchboard, greet visitors, schedule appointments and assist with client communications (30-35%) 3. Assist training new office personnel. Train new sales agents on office equipment and computer programs. Act as a liaison between sales associates and office management. May provide support to office management and back-up support for clerical staff as needed. (10-15%) 4. May process license application paperwork for new, renewing and transferred sales associates. Ensure all paperwork is completed and processed in a timely manner. (0-5%) 5. Perform any additional responsibilities as requested or assigned. (0-5%) Performance Expectations • Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management. • Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism. • Establish and maintain positive and productive work relationships with all staff, customers and business partners. • Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development. • Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities. Qualifications Education: • Minimum high school diploma or the equivalent. Secondary education preferred. Experience: • Three years clerical or administrative experience. Knowledge and Skills: • Knowledge of real estate, title and/or mortgage business preferred. • Strong computer skills; proficient in Microsoft Office products. • Strong verbal and written communication skills. • Ability to prioritize and handle multiple tasks and project concurrently. • Strong organizational skills, accuracy/quality, detail-oriented. • Strong interpersonal skills, a customer service focus and the ability to work as member in team oriented environment. • Effective analytical and problem-solving skills. Attention to detail. This position is eligible for the 401(k) plan with a generous company match. Equal Opportunity Employer