Secretary, Support Services (In-House Only) at Hollister… · Hollister

Job Summary

Location: District Office - Educational Services Department Performs a variety complex administrative support and clerical related responsibilities for the assigned program and Director. Receive supervision within a framework of standard policies and procedures. Uses initiative and exercises judgment in the application and follow through of administrative decisions, duties and assignments; interprets policies and procedures for assigned program. Public relations and people skills are required.

Job Description / Essential Elements

SUMMARY

Performs a variety complex administrative support and clerical related responsibilities for the assigned program and Director. Receive supervision within a framework of standard policies and procedures. Uses initiative and exercises judgment in the application and follow through of administrative decisions, duties and assignments; interprets policies and procedures for assigned program. Public relations and people skills are required.

Maintains accurate records and files, types a variety of material including forms and reports.

Processes purchase orders, collects time sheets, comp time and mileage, forms.

Receives, reviews and routes all mail or correspondence.

Compiles and organizes information for the preparation of reports as assigned.

Composes memos & correspondence as needed for assigned program.

Prepares and maintains variety of lists and databases.

Contacts schools and agencies regarding student information.

Provides work direction to other clerical personnel.

Orders material & supplies and distributes as needed.

Makes phone calls and office calls independently.

Mails a variety forms and materials to parents and schools.

Arranges and coordinates district, school and community activities related to assigned programs.

Coordinates various district, city, county, regional and states services as directed.

Acts as receptionist, answers telephone, provides information and sets up appointments.

Types letters, or training material, in English and/or Spanish.

Arranges appointments, schedules itineraries; maintains detailed calendar for appropriate program.

Performs related duties as required.

Requirements / Qualifications

Any combination of education and experience that demonstrates possession of the requisite knowledge, skill and abilities. A typical way to obtain these would be: High School Diploma, or G.E.D. Equivalency. One year of clerical or office experience preferred. • Valid California driver’s license • Valid First Aid and CPR certificate may be required • Ability to type 50 WPM

Resume and letters of Recommendation, High School Diploma, GED Equivalency (must attach copy).

Priority consideration will be given to in-house employees who apply for this position.

Comments and Other Information

The Hollister School District prohibits, at any district school or school activity, discrimination, harassment, including sexual harassment, intimidation, and bullying, based on actual or perceived race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information, or association with a person or group with one or more of these actual or perceived characteristics. This shall apply when applicable, to interns, volunteers, and job applicants. For questions, concerns or complaints, please contact Title IX Compliance Officer: Kip Ward, Deputy Superintendent; 2690 Cienega Road, Hollister, CA 95023; (831) 630-6300; kward@hesd.org.