Field Office Manager at Hoffman… · 8000 S…

Summary: Hoffman Construction Company is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects. The Field Office Manager plays a critical role in supporting construction operations by managing administrative and office functions on-site, ensuring seamless project execution and maintaining accurate documentation. Responsibilities: - Manage security badging systems including background checks, issuing badges, and maintaining the badging database - Process monthly subcontract billings and all material invoices for the project - Track drug testing and safety orientation paperwork - Develop and maintain files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms, etc - Type the project daily diaries, meeting minutes, and other assignments - Maintain job site server correspondence - Maintain office supplies needed for the job - Tracking and submitting hourly payroll to our Craft Payroll department - Perform the responsibilities above as well as any other special projects in line with position expectations (i.e., employee lunches, running errands, etc.) Required Qualifications: - At least one (1) year of accounting and office management experience in the construction, engineering or architectural (or related) field required - High School Diploma or GED required - Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, Power Point and Teams), and have a general understanding of working within a computer network - Ability to work well and maintain a cooperative attitude through high-pressure situations - Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress - Excellent written and oral communication skills with an ability to develop strong interpersonal relationships - Ability to work well in a large professional setting. Patience and professionalism are essential - Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership - Constant mental alertness, accuracy, and attention to detail required - Must be able to work independently, make decisions, and follow through on all assignments - Must use creativity, independent judgment, and organizational and problem-solving skills to determine the best method to accomplish desired results - Must be able to plan and organize work - Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction-related documentation and communicate with coworkers Preferred Qualifications: - One (1) year of Accounting or Payroll, or similar experience preferred - Working knowledge in JDE version A9.1 preferred - Working knowledge in Procore or Prolog preferred - Working knowledge of LCP Tracker preferred (certified payroll reporting) - Working knowledge of The City of Portland Workforce Training program is a plus Required Skills: Accounting, Payroll, Construction office management, Windows, Microsoft Office 365, JDE version A9.1, Procore, Prolog, LCP Tracker, Certified payroll reporting, Written and oral communication Benefits: Competitive pay and advancement opportunities, Ongoing professional training and development, Comprehensive benefits—including free primary care for you and your family through our dedicated clinics, health insurance, paid time off, and a generous retirement plan., A culture rooted in inclusion, collaboration, and respect.