Benefits Specialist at Hoffman Construction Company in Lake Oswego, OR

BENEFITS SPECIALIST Location: Lake Oswego, OR, United States The Benefits Specialist plays a key role in the administration, compliance, and continuous improvement of the organization’s employee benefits and leave programs. Working with a high degree of independence, this position manages day-to-day operations, interprets plan documents and regulatory requirements, advises employees and managers, and partners with vendors to ensure effective service delivery. The Benefits Specialist contributes to process optimization, data integrity, and program enhancements that support the organization’s overall total rewards strategy. This position will be fully onsite in the Lake Oswego, OR office.    Salary Range: $65,000 - $80,000 DOE Essential Responsibilities:  Benefits Administration Support • Administer employee benefits programs including medical, dental, vision, life insurance, disability, retirement, and voluntary plans. • Review and interpret plan documents to ensure compliance with internal policies and external regulations. • Manage qualifying life events, enrollments, terminations, and benefit changes accurately and on time. • Reconcile benefit invoices, validate payroll deductions, and resolve discrepancies. • Serve as primary liaison with benefits carriers, brokers, and vendors; escalate complex issues as necessary. • Lead preparation and execution of annual open enrollment, including communication materials, employee education, and enrollment system updates. • Conduct audits of benefits records to ensure data integrity in HRIS and other systems. Leave and Accommodation Administration Support • Administer statutory and company leave programs, including: • Family and Medical Leave Act (FMLA) • Americans with Disabilities Act (ADA) accommodations • State paid leave programs • Company-specific leaves (medical, parental, personal, military) • Determine leave eligibility, communicate required documentation, and issue notices in accordance with legal requirements. • Track leave usage to ensure timely return-to-work processing, and coordinate with payroll for wage replacement and benefits continuation. • Manage escalated employee cases and complex accommodation requests, consulting with legal or HR leadership as needed. Compliance and Reporting • Prepare reports and dashboards on benefit utilization, leave trends, and cost analysis for HR leadership. • Maintain plan documentation, employee records, and required notices in accordance with legal and company requirements. • Support internal and external audits and compliance reviews. Employee and Leadership Support • Advise employees and managers on benefits and leave programs, policies, and procedures. • Conduct ongoing benefits education sessions. • Assist HR leadership in analyzing benefit trends, evaluating plan effectiveness, and recommending improvements. Process Improvement & Professional Development • Identify opportunities to streamline benefits and leave administration processes. • Stay current on benefits, leave laws, and industry best practices. • Participate in HR initiatives related to total rewards, employee experience, or system enhancements.   Qualifications:  Education: • Bachelor’s degree in Human Resources, Business Administration, or related field preferred. Professional Experience: • 3-5 years of experience in benefits and leave administration, ideally including FMLA, ADA, and state paid leave programs • Experience with HRIS systems, payroll interfaces, and vendor management. • Prior experience conducting benefits audits and supporting compliance initiatives preferred. Skills: • Strong attention to detail and organizational skills • Ability to handle confidential information with discretion. • Strong written and verbal communication skills. • Customer service mindset.  • Ability to manage multiple tasks and deadlines. • Proficiency in Microsoft Office; experience with HRIS system preferred.   Physical and Mental Requirements:  • Must be able to remain in a stationary position in an office environment more than 85% of the time. • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, computers or printer. • The worker is required to have the ability to perform duties such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; reading printed and digital documents. • Constantly required to communicate with customers and coworkers in and office setting, on the phone and in digital meetings.  • Constantly required to coach, train, lead and talk to individuals and groups in-person, and remotely.    • The majority of work is performed in an office setting, with minimal time spent outdoors in all types of weather conditions and exposure. • Constant mental alertness, accuracy, and attention to detail required.   • Must be able to work independently, make decisions, and follow through on all assignments.   • Must use creativity, independent judgment, discernment, and organizational and problem-solving skills to determine best method to accomplish desired results.   Build What Matters. Create What’s Next.   Hoffman Construction is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare, higher education, and commercial markets. Since 1922, we’ve grown from entrepreneurial roots into a multi-billion-dollar, employee-owned enterprise—now a dynamic family of companies with a national presence and a legacy of excellence. At Hoffman Construction, your potential has room to grow. Whether you're on a jobsite or in a corporate office, you’ll be empowered to take initiative, explore new paths, and shape the future of construction. We believe in building opportunity together—by unlocking talent, inspiring innovation, and driving forward the ideas that make a difference. Join us and benefit from: • Competitive pay and advancement opportunities • Ongoing professional training and development • Comprehensive benefits—including free primary care for you and your family through our dedicated clinics, health insurance, paid time off, and a generous retirement plan. • A culture rooted in inclusion, collaboration, and respect. We’re hiring across all departments. Discover your future with us. https://www.hoffmancorp.com/careers/ Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.  Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.  This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.   **Please note, we are not able to offer sponsorship for this position. **