Operations Coordinator at Henkels & McCoy, Inc. in Burlington, NJ

Summary: Henkels & McCoy, Inc. is a leading utility construction firm providing critical infrastructure for various markets throughout North America. The Operations Coordinator will manage bid pipelines, coordinate proposals, and ensure compliance with governance and documentation requirements. Responsibilities: - Bid Pipeline Management: Monitor electronic bid platforms such as Power Advocate, SAP Ariba, Procore, and SJI/ETG and direct emails daily to identify and triage new opportunities - Initial Scoping: Review RFP documents to develop concise project summaries for the Estimating Manager to support Bid/No-Bid decision-making - Bid Intent & Communication: Formally notify customers of bid intentions, while ensuring the platform is updated with the required reasoning and documentation - Proposal Development: Partner with the estimating team to write and compile formal proposals. Act as a primary problem solver, ensuring all client-specific requests, clarifications, and unique bid requirements are fully addressed - Subcontractor Coordination: Work closely with subcontractors to collect and integrate all necessary data, pricing, and documentation required to build a comprehensive proposal - Governance & Compliance: Execute the mandatory procedure for reviewing bids based on their specific Level and Value across Levels 1 through 5, ensuring all regional and corporate review requirements are met - Document Control: Actively monitor portals for project updates or Q&A. Ensure all internal files and stakeholders are updated with the latest addenda in real-time - Salesforce & Schedule Management: Own the master estimating schedule. Enter all bids into Salesforce and maintain real-time updates on project values, margins, and status - Reporting & Follow-up: Prepare and present the bid schedule during weekly regional estimating meetings and proactively follow up with clients on the status of all submitted projects - Project Award & Hand-off: Upon winning a bid, create the official Project Portal and prepare a comprehensive transition package for the Project Manager (PM), including the final estimate, subcontractor quotes, and all necessary project documentation - Administrative Compliance: Handle all mandatory bid documentation, including pre-qualification forms, safety documents, bonding requests, and insurance requirements - Contract Execution: Facilitate the legal review process for awarded contracts and ensure all stakeholders receive necessary documentation to transition from bid to project set-up Required Qualifications: - Bachelors Degree in Construction Management, Engineering, Architecture, or Related Field - Aptitude to complete formal classroom and on-the-job training assignments to gain understanding of industry practices, processes, and standards, and their impact on projects - Introductory knowledge of estimating techniques, cost control, and general profit/loss terms - Ability to learn complex estimating software and processes - Experienced in MS Office Suite (Word, Excel, PowerPoint) Required Skills: Estimating techniques, Cost control, Profit/loss terms, Estimating software, MS Office Suite