Accounts Payable- Internship at HEI Hotels &… · Chateau…

Summary: HEI Hotels & Resorts is a luxury resort company that provides high-level products and services to its guests. The Accounts Payable Internship involves assisting the Director of Finance in managing financial activities, safeguarding assets, and preparing financial reports in compliance with accounting principles. Responsibilities: - File and distribute credit card cancellations, bulletins and credit warnings. Process and follow-up on all returned checks accepted as cash payment - Ensure excellent service and guess correspondence with credit card and payment inquiries - Reconcile bank account with daily cash reconciliation journal; validate deposits in transit; reconcile bank accounts monthly to General Ledger - Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards - Reconcile credit cards monthly to General Ledger - Set up new vendor accounts in accordance with established policy - Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. • Maintain an accurate, up to date Purchase Order Log - Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis - Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached - Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken - Reconcile outstanding checks with AP aging report, monthly - Handle all vendor inquiries and reconcile vendor statements - Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner - Interface checks and submit a log of all manual checks to the Controller - Participate in Monthly closing - Comply with attendance rules and be available to work on a regular basis - Perform any other job related duties as assigned Required Qualifications: - Strong organizational skills with attention to detail - Ability to compile facts and figures - Must be computer savvy and have the ability to operate personal computer and calculator - Experience with Microsoft office software is required - Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc Preferred Qualifications: - B.S. in Accounting or Hotel Management preferred - Experience in Hotel or Hospitality related Finance and Accounting Required Skills: Accounting, Hotel Management, Finance, Microsoft Office, Bank Reconciliation, Invoice Processing, Purchase Order Management, Effective verbal communication, Effective written communication Benefits: Competitive Medical and Dental programs through Anthem Blue Cross Blue Shield, Vision insurance programs through EyeMed, Vacation, Sick and Holiday programs, Pet insurance through the ASPCA, Supplemental, Spousal and Child Life insurance, Short and Long-Term Disability plans, 401(k) Savings Plan with matching funds, Discounts through our 'YouDecide' and Hotel Room Discount programs