Office Operations Coordinator at Hearst… · San…

In Some Jobs You Take Orders. In This One, You Write History.

Join the healthcare information technology team that’s turning drug and medical device data into knowledge used by thousands of hospitals; the majority of U.S. health plans, retail pharmacies, and pharmacy benefit managers; and millions of healthcare decision makers throughout the world. Partnering with our information system developer and healthcare institution customers, you’ll help evolve leading-edge thinking into reality and make a measurable difference in improving human health.

We’re looking for people who are: Intelligent. Productive. Committed. Willing and able to go above and beyond. Passionate about making a difference. Innovative. Energized. And want to play an essential role in a successful company’s continued growth.

Are you ready for this exciting challenge?

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At FDB, we believe that great healthcare innovation starts with a great workplace.

As our Office Operations Coordinator, you are the vital link that keeps our South San Francisco office running smoothly. You will be the primary point of contact for our team and visitors, working closely with Facilities and the People & Culture team to maintain a professional, efficient, and welcoming environment.

You are the "anchor" of our daily office flow. Your mission is to ensure our physical space is mission-ready and our administrative operations are seamless. While your primary focus is office-wide, you will also be providing administrative support to our executive leadership team and have the opportunity to contribute to our vibrant office culture.

Key Responsibilities

• Office & Facilities Coordination: Serve as the first point of contact for all visitors, calls, and deliveries. Own the daily "readiness" of the office—managing inventory, supplies, mail, and shipping with proactive attention to detail.
• Administrative Support: Provide high-quality administrative partnership to the Executive Leadership Team, including calendaring, travel coordination, and expense reports.
• Culture & Engagement: Coordinate office events, catering, and employee engagement activities.
• Tech & Logistics: Manage room scheduling and provide basic troubleshooting for video conferencing tools (Zoom/Microsoft Teams) to ensure hybrid meetings run professionally.
• Departmental Assistance: Support various teams with clerical tasks, onboarding logistics for new hires, and internal office communications.

What We’re Looking For

• Experience: Proven success in a front desk, office coordination, or administrative role within a corporate environment.
• Professionalism & Discretion: A polished communicator who maintains confidentiality when assisting executive leadership and high-level visitors.
• Organizational Mastery: You are a natural "multitasker" who can manage shipping logistics one moment and executive travel the next without losing focus.
• Tech Savvy: Proficient in Microsoft 365 (Outlook, Teams, Word, Excel) and comfortable navigating modern office systems.
• On-Site Presence: This is a 100% on-site role in South San Francisco. You must be able to support daily office activities, which may include lifting or moving items up to 30 lbs.

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About FDB:

FDB is the leading provider of drug and medical device knowledge that helps healthcare professionals make precise decisions. With thousands of customers worldwide, FDB enables our information system developer partners to deliver valuable, useful, and differentiated solutions. We offer more than three decades of experience in transforming medical knowledge into actionable, targeted, and effective solutions that help improve patient safety, operational efficiency, and healthcare outcomes. For a complete look at our solutions and services, please visit http://www.fdbhealth.com or follow us onandLinkedIn.

We value Integrity, Respect, Responsibility, Teamwork, and Creativity. Our offices in South San Francisco and Indianapolis have been awarded with Top Workplaces honors by The Bay Area News Group and the Indy Star, since 2016 (the Top Workplaces honors are based solely on the results of an employee feedback survey by a leading research firm that specializes in organizational health and workplace improvement). FDB offers competitive salaries and extensive benefits – including medical, dental, vision, long term disability, life insurance, and matching 401k.

We are an Equal opportunity employer – vets/disabled. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

First Databank, Inc. (FDB) endeavors to make www.fdbhealth.com accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please email accommodations@fdbhealth.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

For more information about our commitment to equal employment opportunity, please visit EEO is the Law, EEO is the Law Supplement, Pay Transparency, and FDB EEO/AA Statement.

In accordance with applicable law, Hearst is required to include a reasonable estimate of the compensation for this role if hired in San Francisco, CA. The reasonable estimate, if hired in San Francisco, is $49,000 – $55,000. Please note this information is specific to those hired in location. If this role is open to candidates outside of location, the salary range would be aligned to that specific location. A final decision on the successful candidate’s starting salary will be based on a number of permissible, non-discriminatory factors, including but not limited to skills and experience, training, certifications, and education.

This role is also eligible for a competitive benefits package that includes medical, dental, vision, life, and disability insurance; 401(k) retirement plan; flexible spending savings account; paid holidays; paid time off; employee assistance program; and other company benefits. Learn more about our benefits here.