Clinical Placement Coordinator/HR Assistant at Health… · Lima

Clinical Placement Coordinator and HR Assistant

Health Partners of Western Ohio

Location: Administration Building

Monday - Friday 8:00 - 4:30 pm - Full or Part-time availability

*Travel to all Health Partners sites is required as needed

POSITION PURPOSE:

The Clinical Placement Coordinator manages Health Partners of Western Ohio's Student Preceptorship Program, connecting schools, students, and Health Partners’ preceptors to provide high-quality clinical placements and job shadowing experiences that build the future healthcare workforce. This position balances student learning needs with provider schedules and health center operations, maintains program records and grant reporting, and represents Health Partners in community outreach and partnership development. The Coordinator also supports Human Resources and administrative functions that advance Health Partners’ mission.

BENEFITS OFFERED:

• Starts $20.00-$25.00 per hour and increases based on experience.
• Insurance (Medical, Dental, and Vision)
• Paid Holidays
• 403b Retirement with up to 8% match (starts at 3% and increases with time of service at HPWO)
• Tuition Reimbursement
• Free Access to the Headspace App
• Training Opportunities
• Eligible to apply for the Emerging Leaders Program after 1 year of Employment
• Annual Raises/Bonuses

QUALIFICATIONS:

EDUCATION/CERTIFICATION: Associate or bachelor’s degree in human resources, healthcare administration, education, business administration, or related field required

REQUIRED KNOWLEDGE: Successful completion of in-house training

EXPERIENCE REQUIRED: Minimum of two years of experience in healthcare, education, workforce development, recruitment, or program coordination preferred

SKILLS/ABILITIES

• Excellent written and verbal communication skills, with a professional, service-oriented approach to students, schools, staff, patients, and community partners.
• Strong organizational and scheduling skills, including the ability to coordinate several placements around provider schedules and clinic operations.
• Attention to detail in maintaining accurate student files, affiliation agreements, schedules, and grant reports, and meeting reporting deadlines.
• Ability to build and maintain relationships with schools, preceptors, and community organizations.
• Comfort representing Health Partners in public settings, such as community meetings, health fairs, and presentations.
• Ability to collaborate with diverse healthcare professionals and work effectively in a multicultural setting.
• Commitment to supporting and developing students as part of a team.
• Ability to work independently, manage multiple priorities, and adjust quickly when plans change.
• Ability to handle confidential student, patient, and personnel information with discretion.
• Proficiency in Microsoft Office (Outlook, Excel, Word); experience with scheduling or database tools is a plus.
• Ability to embrace and personify the mission of Health Partners of Western Ohio.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Student Preceptorship Program

• Coordinates the Student Preceptorship Program, working with schools, students, and preceptors to schedule clinical placements and job shadowing.
• Plans placements around provider schedules and health center operations to keep patient care and workflow running smoothly.
• Maintains placement schedules, student files, and affiliation agreements with academic institutions.
• Prepares and submits quarterly reports to the Ohio Association of Community Health Centers (OACHC) for the Ohio Primary Care Workforce Initiative (OPCWI).
• Keeps the direct supervisor informed of student, preceptor, or school issues and helps resolve them.

Partnerships and Community Outreach

• Represents Health Partners in outreach to schools and organizations to develop new clinical placement opportunities and partnerships.
• Serves as a liaison between Health Partners and local organizations and attend community meetings and health fairs to share information and identify community health needs.
• Coordinates special community events and takes part in legislative advocacy on issues affecting Health Partners.

General

• Communicates with staff, students, and external partners with courtesy, tact, and professionalism, both in person and by phone.
• Maintains confidentiality of student and organizational information in line with Health Partners’ policy.
• Participates in staff meetings, training, and committees as required.
• Performs other role specific related duties as assigned.

Human Resources and Administrative Support

• Assists with grant applications and reporting.
• Assists the HR team with day-to-day human resources and benefits administration as assigned.
• Answers routine employee questions about HR and benefits, and directs more complex questions to the right HR team member.
• Maintains accurate, confidential personnel and benefits files, and updates employee information in the HRIS.
• Assists with HR reports, audits, and record requests as needed.
• Supports HR projects and events, such as employee recognition, wellness activities, and campaigns like United Way.
• Performs other HR and benefits duties as assigned.

WORK ENVIRONMENT

Work is primarily sedentary, demanding sitting, walking, lifting, and bending. Those physical movements and the degree of mobility, manual dexterity, and hand-eye coordination commonly associated with duties in an office setting will be performed repetitively. This also includes bending, twisting, reaching, lifting, pulling, pushing, and walking. The ability to distinguish letters and symbols and utilize telephones, computer terminals, fax machines, and copiers is required. The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Working under stressful conditions, as well as irregular hours, may be required.

EMPLOYMENT NOTICE

Health Partners of Western Ohio is an Affirmative Action and Equal Opportunity employer. We consider all qualified applicants regardless of race, religion, color, sex, national origin, age, disability, or any other legally protected status. Employees will embrace an active and healthy lifestyle, including smoke-free living, stress reduction, exercise, work/life balance, and healthy dietary choices. Participate in and promote health and wellness activities within the organization. Support a patient-centered healthcare home where the patient-provider relationship is encouraged, emphasizing care coordination, and establishing a long-term healing relationship. Support open patient access to and care coordination supported by information technology. Promote effective and appropriate use of integrated health services at HPWO as part of a “Patient-Centered Medical Home” (PCMH) model of care.