Part Time Medical Scribe at Health Haven in West Palm Beach, FL

Part Time Medical Scribe

Location: West Palm Beach, Florida

Who We Are

At Health Haven and Health Synergy Clinical Research, we are building a modern and integrated model of psychiatric care that combines high-quality outpatient treatment, interventional psychiatry, and industry-sponsored pharmaceutical clinical research.

Our mission is to provide compassionate, evidence-based mental health care while helping advance the future of psychiatric treatment through ethical clinical research and innovative therapeutic approaches. With continued expansion across Florida, our organization offers physicians the opportunity to grow within a collaborative, high-performing environment focused on clinical excellence, innovation, operational efficiency, and long-term professional development.

We are committed to creating an environment where physicians can thrive clinically, professionally, and financially while working alongside an experienced multidisciplinary team dedicated to exceptional patient care.

Who You Are What You’ll Do

• Clinical Scribing and Documentation: Work closely with clinical staff to virtually document patient encounters, including assessments, progress notes, treatment plans, medication information, clinical observations, follow-up recommendations, and other required clinical documentation.
• Clinical Note Entry: Accurately enter information dictated or communicated by clinical staff into the electronic medical record while maintaining appropriate clinical context, organization, terminology, and accuracy.
• Hospital and Patient Documentation: Assist clinical staff with the preparation and entry of hospital notes, patient summaries, progress documentation, and other clinical records required to support continuity of care.
• Medical Terminology and Behavioral Health Documentation: Apply knowledge of medical and behavioral health terminology to accurately understand and document information related to diagnoses, symptoms, medications, treatment plans, and clinical recommendations.
• Chart Completion and Quality Review: Review assigned documentation for completeness and accuracy, identify missing information or incomplete notes, and communicate outstanding documentation needs to clinical staff as appropriate.
• Clinical Staff Workflow Support: Work directly with clinical staff to help streamline documentation processes, reduce administrative burden, and support the timely completion of clinical records.
• EMR Management: Maintain accurate and organized patient records within the EMR while following established documentation procedures, clinical staff preferences, and organizational standards.
• Patient Scheduling and Coordination: Provide limited scheduling and coordination support when needed, including assisting with appointment changes, rescheduling, and other clinical workflow needs.
• Administrative and Clinical Support: Assist with forms, documentation requests, prior authorization support, chart preparation, and other clinical or administrative tasks as assigned.
• Compliance and Documentation Integrity: Maintain strict patient confidentiality and protect protected health information while following HIPAA requirements, organizational policies, clinical documentation standards, and applicable regulatory requirements.
• Team Collaboration: Maintain timely and professional communication with clinical staff and administrative team members to ensure documentation needs and outstanding workflow items are addressed efficiently.
• Other Duties as Assigned

What You’ll Bring

• Medical Scribing or Healthcare Experience: Prior experience as a medical scribe, virtual medical scribe, medical assistant, virtual medical assistant, or healthcare administrative support professional preferred.
• Behavioral Health or Mental Health Experience: Experience working in behavioral health, mental health, or a related clinical environment strongly preferred.
• Medical Terminology: Strong knowledge of medical terminology and the ability to accurately understand and document clinical information communicated by clinical staff.
• Behavioral Health Terminology: Familiarity with behavioral health diagnoses, medications, symptoms, treatment planning, and clinical documentation preferred.
• Clinical Documentation: Understanding of clinical documentation practices and the ability to accurately capture relevant information while maintaining the integrity of the medical record.
• EMR Experience: Experience working with electronic medical records or healthcare information systems preferred.
• Attention to Detail: Exceptional attention to detail with the ability to accurately document information, identify missing details, and maintain consistent documentation quality.
• Communication Skills: Strong written and verbal communication skills with the ability to communicate professionally and effectively with clinical staff and other members of the team.
• Organization and Time Management: Ability to manage multiple documentation assignments, prioritize responsibilities, and consistently complete work within established timelines.
• Remote Work Capability: Ability to work independently in a remote environment while remaining responsive, accountable, organized, and productive.
• Confidentiality and Professionalism: Strong understanding of patient privacy, HIPAA requirements, and the importance of protecting confidential health information.
• Clinical Staff Support Mindset: Demonstrated commitment to supporting clinical staff, reducing administrative burden, improving documentation efficiency, and contributing to positive and efficient clinical workflows.
• Part Time Availability: Ability to maintain a consistent part time schedule and provide reliable coverage during established clinical hours.

Equal Opportunity Employer
We are an equal opportunity employer and comply with all applicable federal, state of Florida, and local employment laws. Employment decisions are made without regard to race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, marital status, veteran status, or any other status protected by law. We are committed to maintaining a workplace free from discrimination, harassment, and retaliation, and to fostering an inclusive environment where all employees are treated with fairness, dignity, and respect.

All positions requiring Florida Care Provider Background Screening through the Clearinghouse are subject to background screening requirements under House Bill 531 (2025). For more information, please visit the Care Provider Background Screening Clearinghouse Education and Awareness website at https://info.flclearinghouse.com