Senior Equity Administrator at Harvey in San Francisco, CA

WHY HARVEY At Harvey, we’re transforming how legal and professional services operate — not incrementally, but end-to-end. By combining frontier agentic AI, an enterprise-grade platform, and deep domain expertise, we’re reshaping how critical knowledge work gets done for decades to come. This is a rare chance to help build a generational company at a true inflection point. With 1000+ customers in 60+ countries, strong product-market fit, and world-class investor support, we’re scaling fast and defining a new category in real time. The work is ambitious, the bar is high, and the opportunity for growth — personal, professional, and financial — is unmatched. Our team is sharp, motivated, and deeply committed to the mission. We move fast, operate with intensity, and take real ownership of the problems we tackle — from early thinking to long-term outcomes. We stay close to our customers — from leadership to engineers — and work together to solve real problems with urgency and care. If you thrive in ambiguity, push for excellence, and want to help shape the future of work alongside others who raise the bar, we invite you to build with us. At Harvey, the future of professional services is being written today — and we’re just getting started. ROLE OVERVIEW Harvey is seeking a Senior Equity Administrator to manage and oversee all aspects of equity compensation administration. As a private company experiencing rapid growth, Harvey relies on equity as a critical component of its total compensation strategy. This role will be responsible for ensuring the accurate, compliant, and timely administration of all equity plans, serving as a key resource for employees, leadership, and cross-functional partners on equity-related matters. This role combines operational excellence with strategic thinking. The ideal candidate brings deep experience from a multinational environment, preferably at a high growth technology company with proven expertise in managing complex, multi-country equity operations and third-party vendor relationships. WHAT YOU'LL DO - Own end-to-end equity administration, including grants, exercises, transfers, cancellations, and terminations - Maintain and manage the cap table and equity system (e.g., Carta), ensuring data integrity and accuracy, including reconciling monthly, quarterly and yearly activity - Administer employee equity programs (ISOs, NSOs, RSUs as applicable) - Partner with Payroll and Finance to ensure accurate equity-related reporting, tax withholding, and payroll integration - Support 409A valuations, audits, and financial reporting requirements (ASC 718 stock-based compensation) - Prepare and review equity reports for internal stakeholders, including financial statements, leadership reporting and board materials - Ensure compliance with company equity plans, grant agreements, and applicable regulations - Manage relationships with external vendors (e.g., transfer agents, valuation firms, equity platform providers) - Build and document scalable processes, SOPs, and internal controls - Support employee education and respond to equity-related questions WHAT YOU HAVE - 5+ years of experience in equity/stock administration, preferably in a high-growth private company - Strong working knowledge of equity plans, cap tables, and stock-based compensation - Experience with equity management platforms (e.g., Carta, Shareworks, Fidelity, Schwab) - Familiarity with ASC 718 accounting and 409A valuations - Understanding of tax implications related to equity (U.S. and ideally some international exposure) - High attention to detail with strong organizational and analytical skills - Ability to operate independently and manage competing priorities - Strong cross-functional communication skills - Care about building infrastructure that supports a rapidly growing organization - Have strong analytical and problem-solving skills - Are proficient in Microsoft Excel and Google Sheets - CEP (Certified Equity Professional) certification or progress toward it COMPENSATION $104,000-$156,000 DEPENDING ON YOUR LOCATION, AN APPLICANT PRIVACY NOTICE MAY APPLY TO YOU. YOU CAN FIND ALL OF OUR APPLICANT PRIVACY NOTICES [HERE https://www.notion.so/harveyai/Harvey-Candidate-Privacy-Policies-319ac3fcdd7a803bb807d5094f249922]. #LI-LT1 Harvey is an equal opportunity employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made by emailing accommodations@harvey.ai