Fleet Administrator at Harbinger in Garden Grove, CA

About Harbinger

Harbinger is an American commercial electric vehicle (EV) company on a mission to transform an industry starving for innovation. Harbinger’s best-in-class team of EV, battery, and drivetrain experts have pooled their deep experience to bring a first-of-its-kind EV platform to support the growing demand for medium-duty EVs and Hybrids. Harbinger: Familiar Form, Revolutionary Foundation.

About the Role

We are seeking a highly organized and detail-oriented Fleet Administrator for a contracted, hourly position to manage the operational logistics and compliance of our nationwide demo vehicle fleet. This role is critical in supporting our sales efforts by ensuring vehicles are deployed efficiently, maintained correctly, and tracked meticulously.

Key Responsibilities

Fleet Logistics & Management

• Manage the entire lifecycle of demo fleet transfer requests to support nationwide sales activities.
• Collaborate with Sales Operations and Leadership to validate requests and gain final approval for all vehicle transfers.
• Manage the day-to-day logistics, including submitting transfer requests to the internal Logistics team and working directly with external Brokers to arrange vehicle transport.
• Confirm pick-up and drop-off timing and details, and send the Bill of Lading (BOL) to the receiving party (e.g., dealer or sales representative).
• Update and maintain the Demo Fleet Tracker with accurate, real-time locations and statuses of all vehicles.
• Utilize vehicle telemetry/tracking software to gain insightful, accurate vehicle location data.

Compliance, Agreements, & Reporting

• Create, manage, and execute Trial Testing Agreements with the receiving party, ensuring all agreements are signed prior to vehicle drop-off.
• Collaborate with Harbinger Technical Program Managers (TPMs) to ensure demo vehicles are compliant for road use and equipped with the necessary and desired features for sales purposes.
• Analyze usage and prepare comprehensive reporting on demo fleet utilization. Provide strategic insights and guidance on the effectiveness of all deployments to drive efficiency.
• Generate and distribute a weekly fleet report summary on the usage and status of each demo vehicle.

Maintenance & Issue Resolution

• Log and communicate all vehicle issues that occur within the demo fleet to the Service and Customer Operations teams for immediate diagnosis and field repair.
• Note and track vehicle downtime in the fleet tracker and communicate updates to the receiving party.
• Collaborate with the Service team to schedule necessary service and maintenance on demo vehicles.
• Provide the Service team with current locations and planned durations for every
• vehicle to align with service needs and software update schedules.

Additional Sales Operations Responsibilities

• Assist with report distribution and meeting preparation
• Assist with vehicle selling duties such as order processing and order documentation

Qualifications

Required Skills & Experience

• Proven experience in a logistics, fleet, or operations role, preferably supporting a national operation.
• Exceptional organizational skills and meticulous attention to detail.
• Strong verbal and written communication skills for coordinating with internal teams, external brokers, and sales representatives.
• Proficiency in tracking systems and generating operational reports (e.g., Excel, Google Sheets, or dedicated Fleet Management Software).
• Ability to manage multiple priorities and deadlines simultaneously in a fast-paced environment.

Preferred Skills

• Demonstrated ability to create and standardize operational processes and workflows.
• Experience managing complex, time-sensitive logistical movements (e.g., freight, vehicle transport).
• Familiarity with contract or agreement management processes (e.g., tracking signatures, ensuring compliance).
• A process-driven mindset with a focus on efficient execution and error reduction.

Work location

• This role is based in our Garden Grove, CA office.
• This role is expected to work 4 days on site in office per week, with flexibility for remote work the remaining days.

Key Benefits & Perks:

• Comprehensive Health, Dental & Vision (HDV) – 100% employee covered
• Early-stage Stock Options
• Robust Retirement Savings (401k, HSA, FSA)
• Generous Paid Time Off (PTO) & Parental Leave
• Annual Vacation Bonus
• Wellness & Fertility Benefits
• Cell Phone Stipend
• Complimentary Meals & Stocked Kitchens

California Pay Range

$28—$34 USD

Equal Opportunity

Harbinger is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.

Harbinger is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at info@harbingermotors.com.

Candidate Data Privacy

Harbinger may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Harbinger may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.

Harbinger may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our HR, legal, and finance teams, and the team(s) with the position(s) for which you are applying; (ii) Harbinger affiliates; and (iii) Harbinger’s service providers, including providers of background checks, staffing services, and cloud services.

Harbinger may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.

Please note that we are currently not accepting applications from third party application services. Any unsolicited resumes or candidate profiles submitted in response to our job posting shall be considered the property of Harbinger and are not subject to payment of referral or placement fees if any such candidate is later hired by Harbinger unless you have a signed written agreement in place with us which covers the applicable job posting.