Payroll Analyst at Halton Healthcare in Oakville, Ontario, CA

Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers.  We believe in exemplary PEOPLE experiences always!

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do.

We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcare takes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we are committed to being an innovative center of excellence in community hospital care.

This position is responsible for the accurate & timely processing of the bi-weekly payroll for approximately 5,250 hospital & supporting organization staff using Meditech and API eScheduling systems. The successful candidate will prepare monthly reporting and is accountable for the calculation & reconciliation of legislated remittances. This role is also a primary contact in addressing both internal and external stakeholder inquiries.

• Process the bi-weekly payroll for unionized and non-unionized employees accurately by ensuring compliance with hospital policies and union collective agreements
• Process employee expense reimbursement claims and other payments in accordance with the applicable policies
• Review and process bi-weekly payroll adjustment forms
• Prepare audit reports of the bi-weekly payroll for review
• Prepare, reconcile and remit monthly government remittances
• Prepare multi-union reporting & submit payment for union dues
• Process and submit employment and government forms as required (i.e. Stats Canada reports, ROE’s, WSIB claim information)
• Act as a resource to internal departments for payroll matters
• Engage in cross functional workflow development & testing
• Recommend and lead process improvements
• Work cross functionally to ensure organizational compliance with payroll processes
• Calculate & process retro payments as required
• Provide organizational payroll training
• Perform administrative duties including filing, data entry, ad hoc reporting and other duties as assigned. 

Halton Healthcare endeavors to hire individuals who are competent in their chosen profession and who exemplify our mission, vision and values of accountability, respect and compassion which guide our individual behaviors and attitudes.

• PCP designation preferred, PCP candidates may be considered
• Diploma or university degree in a related field required
• 3-5 years of payroll experience required
• Demonstrated success in a fast paced, high complexity & high- volume work environment required
• Healthcare, Meditech or in-house payroll processing experience is preferred
• Technically competent as demonstrated with experience in large ERP systems & intermediate Microsoft Excel skills
• Ability to multi-task, problem solve, and prioritize deliverables in a dynamic environment
• Excellent organizational skills
• Proven interpersonal skills with the ability to work effectively as part of a team
• Excellent verbal & written communication and able to effectively work will all levels of the organization with a customer focus. 
• Proven ability to remain solution oriented when faced with difficult situations
• Ability to work independently with minimal supervision
• Physically able to sit, stand, walk, occasional lift and/or carry approximately 20lbs
• Satisfactory employment and attendance record

Hours: Monday to Friday - 7.5 hour day shifts; 0800-1600 (Hours are subject to change based on operational needs)

Salary: $34.555 to $43.207 per hour

Date posted: May 12, 2026

Internal applications due by: May 19, 2026

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Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you. Please attach your current resume directly to this posting.

Please note that while this job is posted on Halton Healthcare's career page, it may also appear on third-party job boards.  These external platforms may use automated tools, including artificial intelligence, for candidate screening and matching.  We do not control or influence these processes.  To ensure your application is reviewed by our team, we recommend applying directly through our Halton Healthcare careers site.  

We thank all those who apply but only those individuals selected for further consideration will be contacted.

Halton Healthcare is committed to providing accommodations for applicants with disabilities.  In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

The Ontario Public Hospitals Act mandates that hospitals establish health surveillance programs for all individuals working within the hospital. This regulation requires proof of immunity for certain diseases and as a result, Halton Healthcare requires all new hires to receive pre-employment medical clearance by our Health, Safety & Wellness team, prior to their start date, as a condition of employment.  This includes demonstrating compliance with Halton Healthcare’s Immunization Policies.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare.  Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.