Coordinator, Global Security & Technology at Hackman… · Culver…

Hackman Capital Partners (HCP) is seeking an experienced Administrative Coordinator to join our Global Security & Technology Department to assist with a variety of operational and administrative activities. The coordinator must be multi-disciplined to support the Department with a wide range of responsibilities including incident tracking, project management, records management, vendor outreach and a variety of other responsibilities as needed. The primary responsibilities of the coordinator will be to provide administrative support to the department head as the department and related services are expanded, in addition to assisting with the coordination of security projects across our dispersed assets such as physical security installations/upgrades. The coordinator will report directly to the head of the department and support the entire department to achieve departmental and organizational goals.

Administrative Functions:

• Reporting directly to the head of the department, supports the entire HCP Global Security & Technology department
• Coordinate meetings, travel, asset visits, appointments, assessments, and security reviews
• Prepare and proofread correspondence, spreadsheets, reports, and presentations
• Assist with project management where needed such as for physical security installations
• Collecting asset security departments budgets and assisting in the pre-review process
• Maintain and update GST databases and records in SharePoint and other systems
• Manage sensitive document control and records management process for GST
• Assist with vendor management including supporting the vendor risk management program
• Other duties as required by department head

Operational Functions:

• Serve as initial intake for non-critical incident reporting from assets, screening and forwarding to the department director where appropriate
• Assist HCP personnel traveling for work with security related questions telephonically
• Screen and process key, company badge IDs, alarm code, and lock requests, in coordination with key custodians and department leadership, to include periodic key audits.
• Providing support to the GST Department during incidents and emergencies.

QUALIFICATIONS

What you will bring

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Sharepoint, PowerBI, PowerApps, and PowerPoint) and other computer systems
• Strong organizational and multitasking abilities
• Basic knowledge of security systems and protocols
• Excellent communication and interpersonal skills
• Ability to communicate and work in a team environment
• Good attention to detail
• Ability to prioritize various projects, ongoing daily tasks, and high-priority situations to maximize efficiency
• Excellent verbal and written communication skills with the ability to follow up, as needed to ensure tasks maintain forward motion
• Ability to work autonomously
• Ability to protect highly confidential information and material