Purchasing Administrator at GreenFox… · Edmonton

Responsibilities

• Manage the purchasing of doors, materials, and related products required for operations.
• Communicate with suppliers to obtain pricing, place orders, confirm deliveries, and follow up on outstanding orders.
• Track purchase orders and ensure materials are received as required.
• Prepare, process, and maintain packing slips for doors and materials entering and leaving the paint shop.
• Verify packing slips against orders, quantities, door information, and other relevant documentation.
• Ensure all doors and products moving through the paint shop are properly documented and tracked.
• Manage all paperwork and documentation sent into and out of the paint shop.
• Prepare and process paint shop work orders and related paperwork.
• Ensure paperwork and packing slips are accurate, complete, and provided to the appropriate departments or customers.
• Track the status of doors and materials throughout the purchasing and paint shop process.
• Maintain organized electronic and paper filing systems.
• Assist with inventory tracking and resolving discrepancies.
• Follow up on missing paperwork, materials, deliveries, or purchase orders.
• Coordinate with the paint shop, purchasing, production, shipping, and other departments to ensure information is accurate and communicated in a timely manner.
• Provide administrative support to the purchasing and paint shop teams as required.
• Track and manage purchase orders, delivery schedules for pickups and deliveries, and system reconciliation
• Utilize and manage the Fenestration system to anticipate product demands, manage purchase orders, and monitor inventory levels.

Skills & Requirements

• Previous experience in purchasing, administration, manufacturing, construction, or a production environment is an asset
• Strong organizational and time-management skills
• Excellent attention to detail and accuracy
• Strong communication and follow-up skills
• Comfortable working with purchase orders, packing slips, invoices, and production documentation.
• Proficient with Microsoft Office, including Excel and Outlook
• Experience with ERP, inventory, or purchasing software is an asset
• Proven ability to work with minimal supervision, possesses self-starter qualities to work independently as well as collaboratively
• Manage to work under pressure and with time sensitive deadlines
• Proficient in using systems for inventory and procurement management along with MS Office applications
• Ability to prioritize several concurrent tasks in a fast-paced environment

What We Offer:

• A dynamic work environment where you can truly make a difference
• The opportunity to work with a dedicated team that values innovation and quality
• Competitive salary and comprehensive benefits package
• Opportunities for professional growth and advancement

Benefits:

• Dental care
• Extended health care fully paid by the company
• RRSP match
• Gym corporation membership discounts
• On-site parking