Office Manager at Granite Construction in Salt Lake City, UT

Office Manager Location: Salt Lake City, Utah Building a career at Granite may be the most valuable thing you could do... Find your dream job today, and be part of something great. Our most powerful partnership is the one we have with our employees. Our people are our most valued asset and the foundation of Granite’s century-old success. We’re building more than infrastructure; we are building your future. General Summary This position is responsible for the supervision of an administrative office and assisting the Business Manager and location management team to ensure the efficient, cost effective and professional operation of the business unit’s administrative department. This position will be located near Draper, UT. Essential Job Accountabilities Perform various daily, weekly and monthly administrative functions including accounts payable, customer billing, payment collections, and other office processes to ensure accuracy and timely completion and compliance with Company policies, Generally Accepted Accounting Principles and Sarbanes-Oxley requirements. Provide front desk support by greeting customers and visitors, answering and routing incoming calls, taking and processing orders, and responding to basic inquiries in a timely, professional manner. Provide monthly accounting close support, including preparing and recording A/P accruals, completing journal entries, reconciling hauling activity and accounts receivable balances, and performing other closing tasks as assigned. Support inventory processes by receiving and reconciling material receipts, maintaining small-tools inventory records, researching and resolving variances, and completing required documentation to ensure accurate, timely reporting and compliance with Company policy, GAAP, and Sarbanes-Oxley requirements. Provide ticketing support by scaling trucks in and out; verifying gross, tare, and net weights remain within legal limits; communicating with loader operator and drivers via radio to coordinate safe, efficient flow; correcting ticket information as needed (e.g., customer/job, material, truck/hauler, quantities); and issuing ticket copies upon request in accordance with site procedures. Support the Operations Finance Manager and location management in preparing and reviewing overhead budgets and forecasts for assigned locations to ensure accurate, timely reporting and cost control. Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite’s policies and procedures, including all Sarbanes-Oxley requirements. Communicate accurate, timely information to the Operations Finance Manager and location management to ensure issues are identified, escalated, and addressed. Assure compliance with all government regulations. Education Bachelor’s Degree in Business Administration, Accounting or related field or equivalent combinations of training and experience. Work Experience Minimum 2 years progressively responsible office experience combining administrative, accounting and analytical skills. Knowledge, skills, and abilities Detailed knowledge of Company operations, organizational procedures, and personnel. Understanding of regulatory requirements (SOX, GAAP, DBE, collection laws, contract law, etc.). Developing supervisory, communication and organization skills. Ability to work independently. Ability to work well under pressure. Ability to problem-solve. Excellent organizational skills. Must be proficient in Microsoft Excel and Word. JD Edwards World/One World. 10 key by touch. JWS Material Billings System (preferred). Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Additional Requirements/Skills Ability to abide by Granite’s Code of Conduct on a daily basis. Team player. Valid driver’s license Our Benefits at a Glance: Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace.  That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more. Salaried employees may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible employees and dependents.  Employees can also opt into a Health Savings Account (HSA) or a Flexible Spending Account (FSA). As part of our investment in your future outside of the workplace, Granite provides a 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately. Benefits may vary for positions located outside of the continental United States. Base Salary Range: $57,579.00 - $86,368.00 Pay may vary based upon relevant experience, skills, location, and education among other factors.  ​ About Granite Construction Incorporated Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite is a Drug-Free Workplace and Equal Opportunity Employer.  Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic. We consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws. For additional information on applicant/employee rights please click here. Notice to Staffing Agencies Granite Construction, Inc. and its subsidiaries ("Granite") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Granite will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/ her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.