Legal Assistant at Government of… · Melfort

This job within Public Prosecutions maintains and establishes accurate and up-to-date prosecutions files received from Police Services and RCMP detachments. The role is responsible for generating Warrants, Information, Summons, Stay of Proceedings, Court Orders, a variety of other legal documents and correspondence, as well as vetting and sorting through disclosure. Processing incoming and outgoing mail, file and track missing information and coordinate travel and accommodation arrangements for witnesses to appear in court. Daily office administrative tasks including computer applications, filing systems, telephone use, and correspondence.

The Opportunity:

The Ministry of Justice requires a skilled, responsible and confident individual to provide a wide variety of complex secretarial and administrative duties in a fast-paced and demanding work environment. The Ministry of Justice is responsible for providing a fair justice system that upholds the law and protects the rights of all individuals in Saskatchewan; promotes safe and secure communities; and provides legal and justice policy advice to assist the government.

The Public Prosecutions Melfort regional office is seeking a candidate who will pay close attention to detail, is dependable, and will treat colleagues and clients with dignity and respect. The successful candidate must be committed to the pursuit of excellence; exhibit leadership and professionalism and embrace diversity and equality.

As a member of a small team of professionals, you will establish and maintain accurate and up-to-date prosecution files received from Police Services and RCMP detachments. You will generate Warrants, Information, Summons, Stays of Proceedings, Court Orders and a variety of other legal documents and correspondence. We are seeking an individual who is organized and thorough. You must have superior communication and interpersonal skills when responding to inquiries from the public, police, witnesses and the accused, very often concerning highly sensitive and explicit materials, ensuring strict confidentiality at all times.

Responsibilities

• Establish and maintain accurate and up-to-date prosecution files received from Police Services and RCMP detachments.
• Provide assistance to members of the public, respond to general inquiries, and relay information to clients, other agencies or the general public in a clear, concise and courteous manner.
• Generate Warrants, Information, Summons, Stays of Proceedings, Court Orders and a variety of other legal documents and correspondence.
• Reference applicable policies, regulations, and guidelines in daily operations.
• Update and archive hardcopy and electronic records.
• Input, edit, retrieve, maintain, merge, format and transmit information/data using word processing, spreadsheets and database systems and software packages with speed and accuracy for extended periods of time.
• Calmy deal with people who may be under stress, angry, confused or upset in order to calm them, provide additional information and/or clarify procedures.

Qualifications

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Technical Knowledge and Skills:

• Office administrative procedures including filing systems;
• Legal terminology, the administration of legal documents and the various levels of court as it relates to criminal law; and
• Minimum of one year Office administration course, preferably Legal Administration or Court's administrator.

Job Skills:

• Communication (Level B)
• Critical Thinking (Level B)
• Digital Skills (Level B)
• Interacting with Others (Level B)
• Navigating Ambiguity (Level B)
• Managing Self (Level B)
• Health, Safety and Wellness (Level A)
• Data Literacy (Level B)
• Influence (Level B)
• Political and Organizational Awareness (Level A)
• Managing Organizational Resources (Level B)

Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.

What We Offer:

• Dynamic and challenging work
• Competitive salary
• Comprehensive benefits package including pension
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.