Administrative Support, Legal at Government of… · Saskatoon

This job provides comprehensive clerical support to an assigned portfolio. The role generates and formats a variety of legal documents, such as warrants, summonses, court orders, informations, and stays of proceedings. The role will also prepare court documents such as disclosure packages, orders, correspondence, memos, and briefs of law related to the relevant Act. Responsibilities include transcribing written notes for court and legal documents, maintaining files and records, and retrieving or searching files for required information. The role will also receive and distribute mail, provide reception services, and offer general program information.

The Opportunity:

The Ministry of Social Services is seeking a legal support staff to provide secretarial and administrative support to lawyers providing child protection services for the Ministry of Social Services.

Responsibilities

• Generate warrants, summons, stays of proceedings, court orders, and a variety of other legal documents and correspondence.
• Prepare court documents such as disclosure, orders, correspondence, memos, and briefs of law as they relate to relevant Acts.
• Transcribe written notes for court and legal documents.
• Establish and maintain accurate and up‑to‑date prosecution files received from Police Services and RCMP detachments.
• Perform clerical and receptionist duties, including opening, closing, and maintaining up‑to‑date files.
• Handle inquiries and requests from lawyers, police agencies, witnesses, community agencies, accused/offenders, and the public.
• Process incoming and outgoing mail, file documents, and track missing information.
• Coordinate travel and accommodation arrangements for clients and witnesses appearing in court.
• Handle walk‑in and telephone inquiries and questions from colleagues, clients, and the general public.
• Liaise with process servers, ministry colleagues, the Local Registrar’s Office, and outside counsel to obtain, exchange, coordinate, or confirm information—both verbally and in writing—while maintaining confidentiality and adhering to policies and procedures.
• Provide back‑up legal administrative services to other lawyers and support staff as required.

Qualifications

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Technical Knowledge and Skills:

• Office administrative procedures including filing systems;
• Legal terminology;
• Administration of legal documents and court proceedings; and,
• Applicable computer hardware and software applications and terminology.

Job Skills:

• Communication (Level B)
• Critical Thinking (Level A)
• Digital Skills (Level A)
• Interacting with Others (Level A)
• Navigating Ambiguity (Level A)
• Managing Self (Level A)
• Health, Safety and Wellness (Level A)
• Data Literacy (Level A)
• Influence (Level A)
• Political and Organizational Resources (Level A)
• Managing Organizational Resources (Level B)

Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.

What We Offer:

• Dynamic and challenging work
• Competitive salary
• Comprehensive benefits package including pension
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities
• Flexible work arrangements

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.

About the Team

The Ministry of Social Services supports vulnerable people and families as they build a better quality of life.

We help people with their immediate needs and provide supports for: families to safely care for their children, children and youth in care to be successful, people with disabilities to access community-based services, access to affordable housing, and income assistance to meet people’s basic needs as they work to become self-sufficient to the best of their abilities.

Together with Indigenous and community partners, we work to make a positive difference in the lives of our clients every day.

About the Company

The Government of Saskatchewan provides the services, programs and supports the people of Saskatchewan need. We deliver on the Saskatchewan Plan for Growth to build a strong economy, strong communities and strong families, ultimately building a stronger Saskatchewan. Dedicated to service excellence, we demonstrate innovation, collaboration and transparency, practice effective and accountable use of resources and promote engagement and leadership at all levels.