National General Affairs Team 1 - Senior Analyst at GLOVIS… · Duluth

The Senior General Affairs Analyst independently manages assigned General Affairs operations and administrative programs for multiple locations. The position is primarily responsible for facility management, purchasing and invoicing administration, company vehicle management, and business gift management for assigned locations. The role coordinates with vendors, internal departments, and business stakeholders to ensure efficient operations, regulatory compliance, and effective service delivery. The Senior General Affairs Analyst analyzes operational and financial data, identifies opportunities for cost savings and process improvements, and provides subject matter expertise and guidance to other General Affairs team members.
Purchasing & Invoice Administration
-Manage purchasing and invoicing for assigned locations, including Duluth, Fairburn, and Michigan.
-Review PRs, invoices, approvals, and supporting documentation for accuracy and compliance.
-Coordinate purchasing through invoice processing, resolve discrepancies, and follow up on outstanding items.
-Maintain records and support budget monitoring and reporting.
Facility & Office Operations
-Manage day-to-day facility and office operations for assigned locations.
-Oversee badging, access control, keys, facility services, maintenance, inspections, and vendor coordination.
-Manage office supplies, furniture, breakroom needs, inventory, mail, equipment, conference rooms, and office upkeep.
-Support office moves, events, signage, and other facility projects.
-Ensure offices remain secure, stocked, organized, functional, and presentable.
Company Vehicle Management
-Manage company vehicles, including maintenance, repairs, inspections, registrations, and related services.
-Monitor vehicle expenses and coordinate with employees, vendors, dealerships, and internal departments.
-Track vehicle status and support acquisitions, transfers, replacements, and disposals
Business Gift Management
-Manage business gift requests, purchasing, inventory, distribution, and delivery.
-Coordinate with vendors and maintain gift inventory and records.
-Support executive, customer, partner, and corporate gift requirements..
Vendor & Service Provider Management: Coordinate with facility, vehicle, office service, and business gift vendors; monitor service quality and responsiveness; resolve service and invoice issues; maintain vendor records; and support evaluations, quotations, and vendor selection.
Analysis & Reporting: Analyze purchasing, invoicing, facility, vehicle, and other GA data; identify trends and discrepancies; and prepare operational reports and summaries for management.
Process Improvement & Compliance: Maintain work instructions, checklists, and process documentation; ensure assigned activities follow company policies and procedures; and support new processes, systems, and department initiatives.
General Affairs Projects & Support: Support department projects, office moves, facility initiatives, and other GA programs. Provide training and guidance to team members on assigned purchasing, invoicing, facility, vehicle, and administrative processes.