HR Administration Team - Employee… at Glovis America · Irvine

About GLOVIS America Inc

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

The Employee Relations & Compliance Specialist supports the Human Resources department by assisting with employee relations matters for the Headquarters location, HR compliance initiatives, and administrative HR processes. This role helps ensure consistent application of company policies, maintains accurate employee documentation and records, supports investigations and corrective action processes, and assists with compliance-related audits, reporting, and training initiatives. This position serves as a key support partner to HR leadership and employees by promoting policy adherence, maintaining confidentiality, and helping ensure compliance with federal, state, and company requirements.

Compensation

$52,167 - $61,652 yearly salary range. (Subject to Compensation Study Upon Candidate Selection)

Responsibilities

• Support employee relations processes, including documentation, corrective actions, investigations, employee concerns, and policy interpretation under HR leadership guidance.
• Monitor and track changes in federal, state, and local employment laws and regulations, including wage and hour requirements, workplace postings, leave laws, and compliance obligations. Assist with communicating HR and compliance updates to management and employees, including policy updates, minimum wage changes, legal notifications, and required compliance communications.
• Partner with HR leadership to support implementation of regulatory changes, ensuring HR processes, policies, forms, and practices remain compliant with applicable laws and company standards.
• Maintain and audit employee records, HR documentation, and compliance files to ensure accuracy and adherence to company policies and legal requirements.
• Assist with HR compliance initiatives, including tracking required training, policy acknowledgments, meal breaks, and employee incentive programs.
• Partner with HR team members, managers, and employees to provide guidance on HR procedures, policies, and best practices while maintaining confidentiality and professionalism.
• Prepare reports, trackers, and audit materials related to employee relations trends, compliance metrics, and HR operational activities.
• Coordinate and monitor HR workflows and administrative processes related to employee lifecycle activities, including offboarding, separations, and severance.
• Support development and maintenance of HR standard operating procedures (SOPs), templates, and process documentation.
• Assist with special projects, internal audits, and continuous improvement initiatives related to HR operations, compliance, and employee experience.
• Assist in planning and coordinating employee engagement initiatives, including wellness programs and events designed to improve morale.
• Create and distribute employee engagement surveys to collect feedback and improve employee satisfaction.
• Assist with assigning training in the LMS system

Traveling domestic and internationally up to 10%
Other duties as assigned

Benefits of working at GLOVIS America Inc.

Medical Insurance

Vision Insurance

Dental Insurance

Health Care & Dependent Care Flexible Spending Accounts (FSA)

Basic Life and AD&D as well as Short-Term & Long-Term Disability

Paid Vacation, 14 Holidays, and Sick leave

Hospital and Critical Illness Insurance

Wellness Program and Gym Reimbursement*
401(k) with Generous Matching

Referral Bonuses*

Auto Allowance*

Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*

Discretionary Bonuses*

Tuition Reimbursement*

All benefits pursuant to Company policy

Skills
Knowledge of basic Human Resources principles, employee relations practices, and employment law concepts.
Knowledge of federal, state, and local employment regulations, including wage and hour, leave of absence, harassment prevention, and workplace compliance requirements.

Strong verbal and written communication skills with the ability to communicate professionally and maintain confidentiality.
Strong attention to detail and analytical skills with the ability to audit records, identify discrepancies, and maintain accurate documentation.
Ability to build positive working relationships with employees, managers, and cross-functional teams.
Ability to adapt to changing priorities, regulatory requirements, and business needs.
Ability to work independently while also collaborating effectively within a team environment.
Ability to exercise sound judgment, professionalism, and customer service in employee-facing situations

Education & Experience

Bachelor's Degree Preferred
HS Diploma/G.E.D. Required

1 - 2 years Human Resources; Employee Relations Required

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.

Physical Requirements

Ability to sit in front of a desk and/or in front of the computer for long periods

Must operate desktop, computers, laptop, printer, scanners, shredders, etc.

Constant use of hand/grasping product, writing, and typing

Sit for 5+ hours per day

Stand, walk, bend, stoop, reach over shoulder, kneel, push, pull 1-3 hours per day

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Typical office environment with low-level noise exposure

This position is located in the Irvine, CA office

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.