Patient Coordinator - NIH at Global Solutions Network in Bethesda, MD

Global Solutions Network (GSN), a federal government contracting firm, presents this full time, long-term position supporting GSN's customer at the National Institutes of Health (NIH). This position provides a competitive salary and comprehensive benefits.

If interested, please provide an up-to-date resume.

Responsibilities.

• Coordinate the recruitment, scheduling, travel and admission of research study participants with clinical staff.
• Work with staff to coordinate new research patient screening appointments, procedures and imaging studies between protocol investigators and the outpatient clinic scheduling personnel.
• Coordinate scheduling, travel and lodging of subjects participating in studies.
• Distribute patient recruitment and communication materials.
• Triage questions to appropriate personnel in the team as necessary.
• Maintain ongoing relationships with patients, families, caregivers, medical care providers and various individuals on a continuous long-term basis.
• Respond to patient emails and phone calls; prioritize patient related issues into urgent, emergent and routine; triage the issues to the appropriate personnel in the team as necessary.
• Respond to communications with research subjects; direct questions to appropriate team member.
• Collect outside medical documentation, electronically scans and uploads records into the electronic medical record.
• Maintain patient files, medical records, and patient family contacts; file medical record notes into patient charts daily.
• Create reports/spreadsheets for tracking and scheduling of protocol patients.
• Obtain medical information, imaging disks and pictures from applicants on an ongoing basis; file them with the records.
• Refer prospective volunteers per study guidelines to the appropriate Institute contact person.
• Obtain outside medical records, radiology studies, biopsy slides and submit to the respective departments at the NIH.
• Communicate with appropriate staff about intake and materials and submission of materials for review.
• Prepare and process all documents required for initiation of employment and clinical activities for new program trainees’ rotation to the program from other NIH institutes and/or outside institutions.
• Work with staff to achieve optimum schedule and staff utilization; work with staff in problem solving for overlapping appointments.
• Review future scheduled cases to resolve potential conflicts or problems; monitor additional reports to ensure data validity.
• Troubleshoot scheduling issues to ensure maximum productivity of staff resources.
• Monitor and identify areas of improvement in the clinic environment, clinical trial conductance in the outpatient setting, for patients, families and staff.
• Participate in quality improvement initiatives and maintenance of SOPs.
• Assesses organizational need and develops training programs to improve accuracy and performance of patient coordination processes and procedures.
• Develops training materials, job aids and instructions for use by patient coordinators.
• Mentors and coaches patient coordinators.
• Perform logistical and administrative duties that facilitate the work of physicians, nurses, social workers, and other members of the Clinical Center (CC) staff who provide patient care.
• Communicate with patients, caregivers, family members and staff while coordinating and planning simple and complex travel, lodging and transportation arrangements.
• Act as a point of contact between physicians, nursing, NIH staff, contractors and other departments.
• Act as a point of contact between staff, departments and patients/caregivers/family members.
• Answer incoming calls, e-mails, and otherwise remains responsive to queries and concerns related to core duties as described above in a timely manner.
• Collect outside medical documentation, electronically scans and uploads records (including patient ID and demographic data) into the electronic medical record as appropriate.
• Communicate with various clinical administrative support offices/clinics/employees concerning the scheduling and coordination of patient appointments.
• Arrange patient travel including NIH billed lodging, meal reimbursements and local transportation services
• Adapt and maintain filing systems to create and support an ongoing data base of patient encounters and patient appointments.
• Enter/update clinic and/or physician appointment schedule availability into the central appointment calendar.
• Provide appointment and travel information to patients, including scheduled dates and times, appropriate documents to bring, clinic information, hospital maps, travel, and hotel information.
• Obtain up-to-date patient records and other pertinent information prior to appointments or visits.
• Send patient appointment reminders and travel details.

Qualifications.

• Bachelor’s degree in Life Sciences or other related discipline
• Proficiency in MS Office Suite
• Must be able to communicate clearly and concisely, both orally and in writing.
• Strong customer service focus
• Knowledge of clinical protocols and medical terminology
• Strong organizations skills with the ability to successfully manage competing priorities
• Resourcefulness in problem solving
• Strong interpersonal skills and ability to work effectively in a team environment
• Ability to efficiently compose correspondence, prepare reports from raw data, design, set up and maintain the electronic and paper filing system
• Experience scheduling patient appointments and/or travel arrangements and maintaining patient records as it relates to patient care arrangements

Benefits.

• Medical, Dental, & Vision Coverage
• Paid Time Off and Paid Holidays
• 401K/Profit Sharing Plan
• Flexible Spending Accounts (Healthcare & Dependent Care)
• Pretax Parking & Transportation Plan
• Short-Term & Long-Term Disability Insurance
• Life & AD&D Insurance
• Professional Development/Education
• Employee Referral Bonuses
• Employee Discount Program
• Merit Bonuses
• Employee Assistance Program
• Travel Assistance Program

Global Solutions Network, Inc. (GSN) is an Equal Employment Opportunity (EEO) employer. It is the policy of the GSN to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected US veteran or disabled status, or genetic information.