Business Systems Analyst at Gilead Sciences in Foster City, CA

Business Systems Analyst Location: United States - California - Foster City At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference. Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together. Job Description We are seeking an experienced Business Systems Analyst (individual contributor) within Development Systems who partners closely with Business Process Owners and Project Managers to ensure business needs are clearly understood, documented, and communicated to project teams. This role applies extensive knowledge of business analysis principles and system practices to support system assessments, implementations, and significant operational changes, including AI enabled use cases. The position operates under minimal direction, assisting in determining objectives and planning work to meet agreed outcomes. The role represents Development Systems in interactions with senior internal and external stakeholders on assigned projects and is expected to communicate clearly, provide proactive status updates, and confidently present system capabilities. While the individual may coordinate the work of contractors, the role remains primarily hands‑on. Key Outcomes Business and system requirements are clearly documented, prioritized, and aligned to business objectives. Stakeholders share a common understanding of current and future state processes. Solutions address complex business problems using established practices and, where appropriate, original thinking. User Acceptance Testing is effectively planned and executed, supporting release readiness. Requirements are testable and informed by appropriate risk assessment discussions. Project teams receive timely clarification, analysis and proactive status updates to support delivery decisions. Business partners are effectively supported and advised throughout system change initiatives. Responsibilities: Business Analysis & Requirements Partner with Business Process Owners to understand business needs and ensure solutions meet those needs. Interview stakeholders at multiple levels to elicit and clarify business and system requirements. Gather and analyze information related to existing processes and systems to inform requirements. Document user requirements, including rationale and priority. Author User Requirements Specifications and coordinate reviews with key stakeholders. Process & Communication Create process diagrams and other visual artifacts to communicate business needs and system behavior. Review requirements with developers, architects, and business systems analysts to address questions and gaps. Provide strong, clear, and concise written and verbal explanations of requirements and process impacts to technical and nontechnical audiences. Comfortably present, demonstrate, and walk through system functionality for stakeholders and users. Proactively provide regular status updates to the project team and relevant stakeholders. Testing, Validation & Readiness Lead User Acceptance Testing by outlining test scenarios, coordinating execution, tracking issues, and recommending prioritization. Conduct ad hoc testing of sprints and releases to confirm alignment with documented requirements. Review requirements with validation teams to support risk assessment and testability. Review requirements with training teams and advise on business processes that should be covered. Advisory & Representation Support and advise Development business partners during system assessments and implementations. Demonstrate system functionality to users through demos to support understanding and adoption. Represent Development Systems as a key point of contact on assigned projects and initiatives. Rapidly learn and adapt to new systems and enhanced functionality as part of ongoing portfolio change. Decision Rights / Accountability Assists in determining objectives and approaches for requirements activities within assigned projects. Plans and organizes own work to meet agreed project objectives. Recommends requirement priorities and testing approaches. Influences solution decisions through analysis and stakeholder input. Leads UAT activities within defined project scope. Represents Development Systems on project‑level discussions with internal and external stakeholders. Coordinates work performed by assigned contractors, as applicable. Stakeholders & Interfaces Business Process Owners: partner to define and validate requirements. Project Managers: align on scope, timelines, and delivery needs. Developers & Architects: clarify requirements and resolve questions. Validation Teams: support risk assessment and testability discussions. Training Teams: advise on business processes and learning needs. End Users: engage during interviews, testing, and demos. Minimum Required Education and Years of Experience Bachelor's Degree and Seven Years’ ExperienceOR Masters' Degree and Five Years’ Experience Preferred Experience and Qualifications Experience gathering and documenting system requirements within a pharmaceutical company environment. Experience leading User Acceptance Testing activities. Demonstrated ability to quickly learn and adapt to new systems. Strong, clear, and concise written and oral communication skills. Comfortable presenting, demonstrating, and explaining systems to diverse audiences. Proven ability to provide proactive status updates and manage work under minimal direction on complex initiatives. Ideal Experience and Qualifications Experience supporting AI‑enabled system initiatives or advanced analytics solutions. Experience working within Clinical Operations, Clinical Data Science, Regulatory, or R&D Quality environments. Basic SQL skills for data analysis and data verification. Basic Python skills for data analysis. Understanding of system validation processes. Experience coordinating the work of contractors. Competencies & Behaviors Extensive understanding and application of business analysis principles, concepts, and practices. Broad knowledge of industry and system delivery practices. Strong analytical skills applied to complex business problems. Ability to apply established precedents while using original thinking when appropriate. Effective communication with senior internal and external stakeholders. Demonstrates accountability, adaptability, and professional judgment in ambiguous situations. Ability to influence outcomes through collaboration and expertise. People Leader Accountabilities Create Inclusion - knowing the business value of diverse teams, modeling inclusion, and embedding the value of diversity in the way they manage their teams. Develop Talent - understand the skills, experience, aspirations and potential of their employees and coach them on current performance and future potential. They ensure employees are receiving the feedback and insight needed to grow, develop and realize their purpose. Empower Teams - connect the team to the organization by aligning goals, purpose, and organizational objectives, and holding them to account. They provide the support needed to remove barriers and connect their team to the broader ecosystem. Locations: Site based - US - CA - Foster City and US - NC - Raleigh The salary range for this position is: Bay Area: $146,540.00 - $189,640.00. Raleigh: $126,565.00 - $163,790.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*. For additional benefits information, visit: https://www.gilead.com/careers/compensation-benefits-and-wellbeing * Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans. For jobs in the United States: Gilead Sciences Inc. is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance. For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster. NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT Gilead Sciences will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, (c) consistent with the  legal duty to furnish information; or (d) otherwise protected by law. Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team. Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion. For Current Gilead Employees and Contractors: Please apply via the Internal Career Opportunities portal in Workday.