Conflicts and AML Coordinator at Gilbert + Tobin · Melbourne

companyDescription jobDescription About G+T Gilbert + Tobin is built on enduring values of excellence, trust, respect, integrity and good corporate citizenship. We are a leading firm with over 500 lawyers, trusted by our clients to navigate today’s increasingly complex world. We are purpose-built for our clients’ most complex work – across transactions, disputes and regulation. Our partners are leaders in their fields, delivering the highest quality of legal advice and providing an exceptional edge for our clients. They also provide our lawyers the opportunity to work with and learn from them. We are innovators in the use of technology, redefining value and service in the legal industry. Our open, merit-based culture attracts and inspires the best legal talent. Founded in 1988, G+T’s journey has been one of relentless ambition and rapid progress, achieving extraordinary success in just over three decades. We remain as determined as ever to be the best it’s possible to be. About the role As a Conflicts and AML Coordinator, you are a key part of Gilbert + Tobin’s compliance and new business intake function. You support conflicts, anti-money laundering and matter opening processes to ensure work can be taken on efficiently and in line with regulatory and internal requirements. You work closely with the General Counsel team, Partners, Lawyers, Executive Assistants and business services teams. You coordinate checks, manage data and help keep processes moving smoothly. This is a hands-on role where your attention to detail, organisation and judgement contribute directly to effective risk management and a strong client experience. The role is a permanent role based in Sydney, Melbourne or Perth. Key responsibilities Maintain the conflicts and AML database, ensuring records are accurate, complete and aligned across systems, including 3E Triage conflicts requests, coordinate information gathering and support the timely progression of checks and approvals Monitor workflows and support smooth handovers across conflicts, AML and matter opening processes Identify and resolve data gaps or inconsistencies, maintaining high-quality, audit-ready records Support reporting, system improvements and ongoing process enhancements Act as a central point of coordination across the General Counsel team, lawyers, Executive Assistants, Finance and other teams, escalating issues where needed About you You enjoy working in a structured, process-driven environment where accuracy and follow-through matter. You are organised, detail-focused and comfortable working with a wide range of stakeholders. You communicate clearly, use sound judgement and take pride in keeping things moving. Experience in a coordination, compliance, risk, conflicts, legal operations, matter intake or similar role, ideally in a professional services environment Strong attention to detail, organisational skills and ability to manage competing priorities Confident communicator, with the ability to work effectively with lawyers, Executive Assistants and operational teams Sound judgement, with the ability to identify issues and escalate where appropriate Comfortable using databases, workflow tools and business systems, with an interest in data quality and process improvement Able to handle confidential information with care, remain calm under pressure and work collaboratively across teams What we will offer you G+T offers a flexible and professional working environment, with a strong focus on collaboration and support. Our offices are centrally located with easy access to public transport, restaurants, cafes and fitness facilities. qualifications additionalInformation Please submit your interest via our career’s website with a resume. We are committed to providing and maintaining a diverse and inclusive environment and a culture where everyone feels valued and empowered to contribute.