Accounts Receivable & Payroll Specialist at Gift of Hope… · Itasca

Overview

Summary

Perform accounts receivable duties including coding, verifying, and posting accounts receivable, preparing analytical spreadsheets, collections, revenue reconciliations and filing. Prepare bi-weekly payroll.

Compensation for this position $52,516-$59,082

Our Benefits

In addition to competitive salaries, we offer a comprehensive benefits package:

• Medical, dental, vision, disability and life insurance options for full-time employees
• Generous Paid Time Off (PTO) plan
• 403(b) retirement plan with company match
• Tuition Reimbursement up to the IRS-allowed maximum
• Personalized learning and educational development opportunities
• Monthly cell phone and internet stipends
• Paid Parental Leave
• Annual Employer-funded Lifestyle Spending Accounts to support wellness needs
• Support and counseling for personal, work financial or family needs through our Employee Assistance Program (EAP) and our partnership with Critical Incident Stress Consultants (CISC)

Responsibilities

Essential Functions

The following essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation.

• Advance Gift of Hope’s mission, vision and core values: providing compassionate service, contributing to outstanding teams and engaging as one of our passionate people committed to a positive culture that respects the dignity and worth of each individual. Adhere to all policies and procedures in carrying out the responsibilities of this position.
• Prepare and review the bi-weekly payroll including:
  • Review employee timesheets for accuracy and follow-up with managers to resolve any discrepancies
  • Review employee changes entered in the payroll system by Human Resources
  • Enter any additional compensation, deductions, or other one-time adjustments
  • Review completed payroll for accuracy and provide to Management for review and approval
  • Process employee payments and file payroll reports
• Manage Accounts Receivable including:
  • Generate and review laboratory invoices and follow-up with Laboratory Management on discrepancies
  • Maintain logs of laboratory testing; prepare associated monthly journal entries in accounting system
  • Prepare and review organ billing files prior to preparation of invoices and posting into the accounts receivable sub-ledger; prepare invoices for delivery to customers
  • Post cash receipts and associated remittances to accounts receivable sub-ledger
  • Follow-up on all overdue receivables and document all customer contacts, at minimum, monthly
  • Review outstanding receivables with Controller and other Management as appropriate
• Other duties as assigned

Qualifications

Education and Training Required

The following identifies the minimum education and training required to perform the essential functions of the job.

• High school diploma

Experience and Skills Required

The following indicates the minimum skills and experience required to perform the essential functions of the job.

• 3+ years accounting or payroll experience, or Associate’s degree with 1 year accounting or payroll experience
• Intermediate skills in Microsoft Excel; basic skills in Word
• Good organizational skills
• Ability to communicate effectively
• Ability to work independently
• Ability to retain confidential information
• Experience with accounting and/or payroll systems is a plus

Physical Demands

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Ability to function in a normal office environment
• Ability to use personal cell phone for business purposes

Work Environment

The work environment characteristics described here are representative of those that will be encountered by an employee while performing the essential functions of the job.

• Normal office environment
• Remote work, as allowed

Gift of Hope Organ & Tissue Donor Network provides equal employment opportunities to all qualified candidates and does not discriminate with regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, family medical history or genetic information or any other classification protected by applicable law. All employment decisions are made based on an individual’s job-related qualifications and abilities.