Proposal Coordinator at GHD in Irvine, CA

Proposal Coordinator

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day!

That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life. 

Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you. 

Who are we looking for?   

GHD is seeking a Proposal Coordinator to support proposal efforts throughout the West. This position is a Hybrid position with Three Days in Office at one of our California Offices 

In an ever-changing world, it requires creativity and innovation to stay ahead!

We’re seeking the curious, those who are stimulated by fresh thinking and a desire to shape our communities in new, positive ways.

As part of a truly global team, working on complex and rewarding projects, you'll be at the forefront of driving change.

See what the power of commitment can do for you

Key areas of responsibilities include:

• Assist with assigned aspects of writing and editing corporate documents such as proposals, reports, and communications.
• Assist in the completion of persuasive proposals.
• Create Word templates based on RFP, RFI, and RFQ documents, including detailed breakdowns into key components and table of contents for self-led opportunities, and provide final formatting before delivery upon request.
• Coordinate and participate in proposal kick-off meetings.
• Provide graphics support in preparation of bid packages, statements of qualifications (SOQs), and requests for proposal/information/qualifications (RFQ/RFI/RFQ).
• Collect and reformat CVs as needed. Prepare 1-2 page CVs. Convert CVs to InDesign for complex proposals. Maintain and update proposal-specific CVs.
• Coordinate with the Marketing and Graphic Teams and provide graphics support in preparation of requests for proposal/information/qualifications (RFQ/RFI/RFQ).
• Coordinate proposal formatting, writing, editing, and proof-reading efforts.
• Support legal intake review task. *
• Provide assistance for sub proposals, as needed.
• Assist sub proposals, as needed. 
• Assist with proposal closeout. 
• Track online bid sites using web systems for updates, communications, and win/loss status, adding links to the tracker. 

Clients: 

• Internal proposal specialists/managers, projects managers, subject matter experts, and technical and marketing staff.
• Interact with members of the North America BD Group as well as project managers, marketing and communications groups, and drafting department

Key Performance Indicators:

• Ability to meet both internal and external deadlines.
• Effective use of PowerPoint to create key  proposal graphics (e.g., organization chart, work plan diagram).
• Ability to break down RFP/RFI/RFQ into key components/table of contents. 
• Ability to populate Strategic Win Plan based on RFP/RFI/RFQ
• Demonstrate teamwork abilities and a willingness to jump in and help others when needed.
• Accurate application of GHD branding.

Experience: 

• Proficient in Microsoft Suite
• Knowledge of Adobe PDF
• Familiar with Adobe Creative Cloud (InDesign)
• Bachelors or Master’s degree.
• Minimum one to three years of experience in writing and editing a plus.

Personal Competencies: 

• Strong communication skills both written and oral. 
• Strong planning and time management skills.
• Flexible and able to meet challenging deadlines. 
• Excellent organizational skills required with ability to multi-task and prioritize. 
• Even tempered in fast-paced, high-pressure environment.
• Consistent personal ethics: integrity, dependability, initiative, and quality.

Benefits: 

• 401K - Employees are eligible to participate on the first day of the month following 3 months of service
• Paid time off – Our PTO benefit is designed to provide eligible employees with a period of rest and relaxation, sick, and personal time throughout the year. PTO starts at 16 days per year and increases with years of service
• Holiday Pay - Holiday pay is provided for eligible employees. GHD observes 9 holidays per year. Holiday pay will be based on the regular set schedule for the employee
• Wellness Benefit- Regular full-term employees are eligible to participate in the wellness reimbursement program. GHD will reimburse 50% of the cost of the following to maximum of $250.00 reimbursement annually for such items as: Health club membership fees, Home exercise equipment purchases, Bicycles, Race, run & marathon entrance fees, Smoking cessation programs, Weight loss programs (i.e.—Weight Watchers, Jenny Craig), Fitbits and Fitness Tracking devices

Salary range: $64,429.00 - $107,381.00 based on experience and location

Take on some of the world’s toughest challenges - with everyone at GHD backing you every step of the way. 

We'll give you control over your career, empower you to find innovative solutions and help you create a lasting impact.

See where your commitment could take you with GHD.

EEO Statement US: As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, creed, religion, national origin, citizenship, color, sex, sexual orientation, gender identity, age, disability, marital status or veteran status.