HR Coordinator at GFI Digital in Maryland Heights, MO

HR Coordinator

Position Overview

GFI Digital is seeking a highly detail-oriented and organized HR Coordinator to support the Human Resources department in daily operations. This position plays a key role in recruitment, onboarding, employee administration, benefits support, and HR compliance. The ideal candidate is efficient, professional, and able to manage multiple priorities while maintaining a high level of accuracy and confidentiality.

Recruitment & Onboarding Responsibilities

• Schedule and conduct new hire orientations
• Process and enter all new hire paperwork
• Send company welcome emails to staff for new hires
• Set up required harassment training for new employees
• Collect job posting requests from hiring managers
• Post open positions across recruitment platforms
• Assist hiring managers with offer letters as needed
• Process background checks once offers are extended
• Communicate pending start dates with HR and IT departments
• Update and distribute weekly vacancy reports
• Manage recruitment-related invoices and expenses

Employee Engagement & HR Administration

• Conduct 90-day employee stay interviews
• Distribute and track exit interviews
• Send monthly reminders to managers regarding annual reviews
• Process employment verification requests
• Assist with employee recognition programs in coordination with Marketing
• Administer the Access Perks benefit program
• Maintain employee records through scanning and filing
• Assist with miscellaneous HR projects and administrative tasks

Benefits & Leave Administration

• Assist with benefits administration for current and new employees alongside the company’s insurance broker
• Support employees with benefit questions, requests, and issues
• Review and approve benefit-related billing
• Coordinate annual open enrollment activities
• Administer and track FMLA requests
• Manage Short-Term and Long-Term Disability administration
• Administer Workers’ Compensation claims and reporting
• Assist with ACA annual reporting requirements
• Execute benefit compliance notifications and required communications
• Conduct semi-annual audits related to the Spousal Exclusion Policy

Qualifications

• Previous administrative experience required; HR experience preferred
• Strong attention to detail and accuracy
• Excellent organizational and multitasking abilities
• Proficiency in Microsoft Office, including Excel, Word, and PowerPoint
• Strong written and verbal communication skills
• Ability to maintain confidentiality and professionalism
• Ability to work independently and collaboratively within a team environment

Key Skills

• Strong attention to detail and follow-through
• Excellent problem-solving and time management skills
• Adaptability and willingness to learn HR processes and systems
• Positive attitude and strong interpersonal communication skills

Benefits & Perks

At GFI Digital, we believe in taking care of our employees both professionally and personally. We offer a comprehensive benefits package designed to support your health, financial well-being, and work-life balance.

Financial & Retirement

• 401(k) with company match to help you plan for the future
• Employee referral bonus program

Health & Wellness

• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Company-paid Life Insurance, Short-Term Disability, Long-Term Disability, and AD&D coverage
• Employee Assistance Program (EAP) for confidential counseling and support services

Time Off & Additional Perks

• Paid Time Off beginning on your hire date
• Sick Time Off
• Employee Discount Program

About GFI Digital

GFI Digital is a full-service provider of office technology solutions, including multifunction copiers, printers, managed print services, and information technology services. For over 25 years, GFI Digital has partnered with organizations to help make office technology a competitive advantage.

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