Events Coordinator, Georgetown Institute… at Georgetown… · Main Camp

Events Coordinator, Georgetown Institute for Women, Peace and Security (GIWPS), Walsh School of Foreign Service (SFS)

Location: Main Campus · Hybrid

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

The Events Coordinator, Georgetown Institute for Women Peace and Security (GIWPS) will play a key role in maintaining GIWPS’ reputation as a respected and growing global platform that drives progress for women and girls around the world. Through coordination and execution of events, the Events Coordinator will enable discussions that elevate women peacebuilders and shape the WPS field, as well as successful partnerships with key stakeholders that directly influence policy processes and ongoing educational and outreach related convenings.

Additional duties include, but are not limited to:

• Managing execution of GIWPS events including agenda design, securing and liaising with high-level speakers, collaborating with event partners, reserving venues, invitation outreach, briefing participants, day-of staffing, and any other duties related to the planning of an event

• Collaborating with GIWPS and Georgetown colleagues on event promotion and media, protocol and security, and budgets and contracts

• Arranging event participant transportation and lodging as needed

• Creating, maintaining, and promoting event content across various calendars, websites and newsletters, working closely with communications team

• Maintaining contact databases and creating/updating mailing lists

Work Interactions

The Events Coordinator will report to the Director of External Affairs and be part of a fast-paced and collaborative GIWPS External Affairs team. The position has no direct reports.

Requirements and Qualifications

• Bachelor’s degree and 3 years of experience coordinating or managing events, preferably in a non-profit or mission-driven setting

• Must demonstrate a high level of organization and attention to detail, strong interpersonal and professional communications and writing skills, and an ability to work effectively in a fast-paced and multi-cultural environment. Excited and willing to take both initiative and direction as appropriate

• Experience working in diplomatic environments and knowledge of international affairs/gender issues preferred

• Experience drafting external and internal communications, briefings, social media content, and email blasts

• Experience with Zoom webinars, contact management software (CRM), Canva, Google Suite

• Demonstrated ability to manage multiple events and deadlines simultaneously

• Comfort with international travel (up to 20%) and working evening and weekend events as needed

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$44,022.00 - $73,406.80

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or oeoc@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.