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Receptionist/Office Administrative… at GEI Consultants · Rockville
ExperiencedOn-siteFull-timeRockville, MD$54k–$67k/yr
Skills
microsoft 365adobe acrobatbluebeam revu
Job Description
Administration
Rockville,
Maryland
Salary: USD 26.00 - 32.00 Hourly
Other Details
• Full-time, occasional overtime.
• Flexible work schedule in Rockville MD and Washington DC offices
• Office Primary, 5 days in-office work week.
• Valid driver’s license.
• Associates/bachelor’s degree in business administration, marketing, or similar.
Description
Your role at GEI.
Essential Responsibilities & Duties
• Manage front office operations, including reception, phones, and package handling.
• Oversee office administration: inventory, supply ordering, maintenance coordination, organization, scheduling, and mail/package distribution.
• Coordinate and maintain vendor relationships.
• Provide administrative support to staff and assist with a variety of tasks.
• Support projects by reviewing, editing, and formatting correspondence, technical documents, and COIs.
• Collaborate with technical staff to interpret project instructions and proactively address issues.
• Handle onboarding and offboarding administrative processes.
• Coordinate meetings: reserve rooms, manage AV setup, arrange catering, and handle room setup/cleanup.
• Troubleshoot basic technical issues and maintain strong computer proficiency.
• Perform additional duties as assigned.
• Oversee office administration: inventory, supply ordering, maintenance coordination, organization, scheduling, and mail/package distribution.
• Coordinate and maintain vendor relationships.
• Provide administrative support to staff and assist with a variety of tasks.
• Support projects by reviewing, editing, and formatting correspondence, technical documents, and COIs.
• Collaborate with technical staff to interpret project instructions and proactively address issues.
• Handle onboarding and offboarding administrative processes.
• Coordinate meetings: reserve rooms, manage AV setup, arrange catering, and handle room setup/cleanup.
• Troubleshoot basic technical issues and maintain strong computer proficiency.
• Perform additional duties as assigned.
Minimum Qualifications
• 3–5 years of administrative experience.
• Ability to work independently and collaboratively.
• Proficiency in Microsoft 365 (Word, Excel, PowerPoint, and Teams) and Adobe Acrobat/Revu.
• Strong grammar, writing, formatting, proofreading, and editing skills.
• Excellent interpersonal, verbal, and written communications.
• Strong time‑management, multitasking, and prioritization abilities.
• Current Maryland and Washington, DC Notary License, or ability to obtain.
• Ability to work independently and collaboratively.
• Proficiency in Microsoft 365 (Word, Excel, PowerPoint, and Teams) and Adobe Acrobat/Revu.
• Strong grammar, writing, formatting, proofreading, and editing skills.
• Excellent interpersonal, verbal, and written communications.
• Strong time‑management, multitasking, and prioritization abilities.
• Current Maryland and Washington, DC Notary License, or ability to obtain.
Other Details
• Full-time, occasional overtime.
• Flexible work schedule in Rockville MD and Washington DC offices
• Office Primary, 5 days in-office work week.
• Valid driver’s license.
• Associates/bachelor’s degree in business administration, marketing, or similar.
We are GEI.
Some of the world’s most pressing problems – from climate change to sustainable development, to critical infrastructure and the future of our energy supply – need our brightest and diverse minds working together to create safer, more resilient communities for tomorrow.
We are technical experts, collaborators, and entrepreneurs who draw from diverse backgrounds to solve our clients’ most complex challenges.
With several offices across North America, we offer a range of engineering, science, and technical consulting services. Our range of expertise, project types, and culture make us the choice for top talent in the AEC industry. See all our office locations here.
Employee-owned. Employee-focused.
As an employee-owned company, our employees support our flat leadership structure, have a say in how our business operates and benefit from our financial success. We are committed to employee growth with career development opportunities, competitive total rewards, a well-being program, flexible work arrangements and more. Our company culture is driven by our 4 Cs – we are Client-Centered, Curious, Collaborative, and Community Minded – which support our focus on sustainability, safety, diversity, equity and inclusion. Get to know us better by visiting GEI’s career site here.
GEI’s Total Rewards Package Includes
- Market-Competitive Compensation, including Eligibility for an Annual Performance Bonus
- Pay Range For This Position: $26.00 – $32.00/hour
- Comprehensive Benefits Program, including Medical, Dental, Vision, Life, Disability and More
- Well-Being Program and Paid Parental Leave
- Commuter Benefits
- Hybrid Work Schedules and Cell Phone Stipends
- GEI University (GEIU) with Continuing Education Assistance and Tuition Reimbursement
- Connecting Conversation Program with a Focus on Professional Development and Opportunities for Advancement
- Support and Financial Rewards for Publication Awards, Professional Dues, and Professional Licenses
- Paid Holidays and Generous Paid Time Off Program
- Rewards and Recognition
- GEI-Funded Profit Sharing and 401(k)
- Opportunity to be an Owner and Shareholder (Learn more here)
- A Vibrant Culture that is Focused on Partnership, Sustainability, Giving Back to Our Communities and Diversity, Equity and Inclusion
- And More…
PHYSICAL REQUIREMENTS
WORK ENVIRONMENT | |||||||||||||||||
X | Sedentary | Light | Medium | Other | |||||||||||||
Activity Level Throughout Workday (check one per row) | |||||||||||||||||
Physical Activity Requirements | Occasional (0-35% of day) | Frequent (33-66% of day) | Continuous (67-100% of day) | Not Applicable | |||||||||||||
Sitting | X | ||||||||||||||||
Standing | X | ||||||||||||||||
Walking | X | ||||||||||||||||
Climbing | X | ||||||||||||||||
Lifting (floor to waist level) (in pounds) | (0-25 lbs) | ||||||||||||||||
Lifting (waist level and above) (in pounds) | (0-10 lbs) | ||||||||||||||||
Carrying objects | X | ||||||||||||||||
Push/pull | X | ||||||||||||||||
Twisting | X | ||||||||||||||||
Bending | X | ||||||||||||||||
Reaching forward | X | ||||||||||||||||
Reaching overhead | X | ||||||||||||||||
Squat/kneel/crawl | X | ||||||||||||||||
Wrist position deviation | X | ||||||||||||||||
Pinching/fine motor skills | X | ||||||||||||||||
Keyboard use/repetitive motion | X | ||||||||||||||||
Taste or smell | X | ||||||||||||||||
Talk or hear | X | ||||||||||||||||
Accurate 20/40 | Very Accurate 20/20 | Not Applicable | |||||||||||||||
Near Vision | X | ||||||||||||||||
Far Vision | X | ||||||||||||||||
Yes | No | Not Applicable | |||||||||||||||
Color Discrimination | X | ||||||||||||||||
Sensory Requirements | Minimal | Moderate | Accurate | Not Applicable | |||||||||||||
Depth perception | X | ||||||||||||||||
Hearing | X | ||||||||||||||||
GEI is an AA/equal opportunity employer, including disabled and veterans.