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Executive Assistant & Office Administrator -… at GCG · US-PA-Col…
Job Description
Executive Assistant & Office Administrator - Collegeville, PA
Overview
GCG is seeking an organized, service-oriented Office Manager & Executive Assistant to support our Connectivity & Power Solutions (CPS) business at our Collegeville, Pennsylvania location.
As our Office Manager, you'll serve as the first point of contact for employees, customers, vendors, and other visitors to the office while also providing administrative support to the CPS President and members of the senior leadership team. The ideal candidate enjoys creating an organized, welcoming workplace, takes ownership of details, and is comfortable balancing front-office responsibilities with scheduling, travel coordination, expense reporting, meetings, events, and other administrative needs.
This is a highly visible role that requires professionalism, strong follow-through, good judgment, and the ability to shift comfortably between day-to-day office needs and leadership support.
Location: 101 Kestrel Drive, Collegeville, PA 19426
Schedule: Monday to Friday, 8:00am to 5:00pm, with overtime as needed
What You’ll Do
Manage the Front Office & Employee Experience
- Serve as the primary point of contact for visitors to the Collegeville office, providing a professional and welcoming experience.
- Answer and route incoming telephone calls and general inquiries to the appropriate individuals or departments.
- Welcome customers, vendors, candidates, employees, and other guests and coordinate visitor access as needed.
- Maintain an organized and professional reception and common-area environment.
- Coordinate incoming and outgoing mail, deliveries, packages, and other general office communications.
- Help employees and visitors navigate routine office questions and connect them with the appropriate resources.
Coordinate Office Operations
- Support the day-to-day administrative needs of the Collegeville location and help ensure the office operates efficiently.
- Coordinate office supplies, kitchen and common-area supplies, meeting-room readiness, and other workplace needs.
- Serve as a point of contact for building management, office vendors, facilities providers, and other external partners.
- Coordinate routine office maintenance, service requests, and vendor visits.
- Maintain organized office records, documentation, contact lists, and administrative files.
- Identify practical ways to improve office processes, organization, and the employee and visitor experience.
- Support onboarding logistics for employees joining the Collegeville location, including workspace and first-day readiness in partnership with HR and other internal teams.
Provide Administrative Support
- Provide administrative support to the CPS President and, as needed, members of the CPS senior leadership team.
- Manage and coordinate calendars, meetings, appointments, and scheduling requests.
- Help identify scheduling conflicts and coordinate changes as priorities evolve.
- Coordinate meeting invitations, conference rooms, virtual meeting technology, materials, and other logistics.
- Assist with preparation, formatting, proofreading, and distribution of presentations, reports, correspondence, and meeting materials.
- Help track administrative deadlines, follow-up items, approvals, and other leadership commitments.
- Handle confidential and sensitive business information with appropriate discretion.
Coordinate Travel & Expenses
- Arrange domestic travel for the CPS President and other senior leaders as assigned, including flights, lodging, ground transportation, and itineraries.
- Assist with adjustments to travel plans when schedules or business needs change.
- Prepare, submit, reconcile, and track expense reports accurately and on time.
- Maintain appropriate receipts and supporting documentation in accordance with company policies.
- Assist leaders with routine travel- and expense-related administrative questions.
Support Meetings, Events & Business Activities
- Coordinate logistics for CPS leadership meetings, employee events, customer visits, leadership off-sites, Town Halls, celebrations, and other business activities.
- Coordinate facilities, catering, meeting spaces, technology, materials, accommodations, schedules, and attendee communications.
- Partner with internal teams and outside vendors to support successful meetings and events.
- Confirm that rooms, materials, technology, catering, and other logistical details are ready in advance.
- Assist with employee recognition activities, celebrations, and other efforts that contribute to a positive workplace experience.
Provide General Administrative Support
- Draft, edit, proofread, format, copy, scan, distribute, and maintain routine business documents and communications.
- Coordinate document signatures, approvals, invoice processing, and other administrative transactions.
- Maintain electronic and physical files and records in an organized manner.
- Gather information and materials needed for meetings, communications, and business activities.
- Provide administrative support for special projects as requested.
- Perform other duties as assigned based on the needs of the business and Collegeville office.
What You’ll Bring
Required Qualifications
- 3+ years of administrative, office management, executive support, reception, or related professional experience.
- Experience supporting leaders, managers, or a professional office environment.
- Strong proficiency with Microsoft Outlook, Teams, Word, PowerPoint, and Excel.
- Experience coordinating calendars, meetings, travel, expenses, events, or office logistics.
- Strong organizational and time-management skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Strong attention to detail and commitment to producing accurate, professional work.
- Professional and welcoming interpersonal style with the ability to interact effectively with employees, customers, senior leaders, vendors, and visitors.
- Demonstrated discretion and sound judgment when handling confidential or sensitive information.
- Ability to work independently, identify what needs to be done, and follow assignments through completion.
- Ability to remain flexible and responsive when schedules, priorities, or business needs change.
- Ability to work onsite at the Collegeville, Pennsylvania location.
Preferred Qualifications
- Previous experience combining office management or reception responsibilities with executive or leadership support.
- Experience supporting a senior business leader or leadership team.
- Experience coordinating employee events, customer visits, leadership meetings, or company functions.
- Experience working within a multi-location organization.
- Experience with corporate travel and expense-management systems.
What Success Looks Like
Success in this role means the Collegeville office is welcoming, organized, and running smoothly, while the CPS President and senior leadership team receive reliable administrative support.
The successful candidate will:
- Create a consistently professional and welcoming experience for employees and visitors.
- Keep office operations, supplies, vendors, and common spaces organized and well managed.
- Ensure calendars, meetings, travel arrangements, expenses, and events are handled accurately and reliably.
- Anticipate routine administrative needs and address issues before they become disruptions.
- Communicate clearly and professionally with people at all levels of the organization.
- Maintain confidentiality and exercise appropriate judgment.
- Demonstrate strong follow-through and ownership of assigned responsibilities.
- Balance multiple priorities while maintaining accuracy, responsiveness, and a service-oriented approach.
- Contribute positively to the culture and employee experience
What we offer
- Competitive pay
- Comprehensive health coverage with multiple plan options (CDHP and PPO)
- Company-paid life and disability insurance, 401(k) with company match, and supplemental insurance options
- Generous time off including PTO, paid holidays, parental leave, and compassionate care leave
- Wellness and support programs including EAP resources, wellness incentives, and telehealth
- Additional benefits such as dental and vision coverage, FSAs/HSAs with company contributions, pet insurance, legal services, and identity theft protection
- A people-first culture that values collaboration, development, and long-term career growth
About GCG
At GCG, our mission is to power, connect, and automate our world. With the responsive DNA of a startup and the size of a global leader, we offer top brands and extensive value-added services that make us an invaluable partner to our customers in multiple industry verticals across the globe.
We are committed to meeting the needs of our customers while focusing attention on our responsibility to the environment, our associates, and the communities we serve.
GCG is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable federal, state, or local law.
The duties and responsibilities listed above are intended to describe the general nature and level of work performed in this position and are not intended to constitute an exhaustive list of duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
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