Intern - Administrative Support at Gannett Fleming · Mechanics…

Summary: Gannett Fleming is an award-winning architecture, engineering, and construction firm looking for an Administrative Support Intern to gain real-world experience. The intern will provide administrative support services, including data entry and document management, while receiving mentorship from experienced professionals. Responsibilities: - Support teams with general office duties including data entry, document management, and clerical tasks - Operate Microsoft Office software (Excel, Outlook, Word) to perform administrative functions - Assist in reviewing certified payrolls from contractors for accuracy - Assist with editing, reviewing, and updating internal documentation such as resumes and project reports - Handle incoming calls and visitors, providing routine information and routing inquiries appropriately - Support invoice preparation by gathering client and vendor information - Assist with entry of employee reimbursement values into accounting systems - Maintain organization of digital and physical files Required Qualifications: - Currently pursuing an associate's or Bachelor's degree in Business Administration, or a related field with a graduation of May or June 2026 - Demonstrated interest in business and/or administrative functions through applied coursework, prior internships, or work experience - Proficiency in Microsoft Office (Word, Excel, Outlook) - Strong attention to detail and excellent organizational skills - Effective verbal and written communication skills - Ability to manage time effectively, work independently, and prioritize multiple tasks in a fast-paced environment Preferred Qualifications: - Prior experience in a front desk, administrative, or office support role - Familiarity with enterprise systems like SAP, SharePoint, or similar platforms - Customer service experience and a professional demeanor in client-facing situations - Desire to perform analysis of financials Required Skills: Microsoft Office, Data entry, Document management, Certified payroll review, Invoice preparation, Accounting systems, SAP, SharePoint, Customer service, Prioritization