Assistant Controller at Fresh Tracks… · Vancouver

At Fresh Tracks Canada, we craft tailor-made Canadian vacations for people from all over the world. Since 1996, our team of Canadian Insiders have helped our customers plan their vacations and enjoy life-changing travel experiences.   

We believe in keeping our customers front and center in everything we do; in fact, focus on serving our customers is one of our core values. Everyone acts and operates as an owner, treating this business as their own. We raise the bar constantly, embracing that nothing is perfect but continuous improvement is key. Our team is made up of passionate, positive experts who drive healthy collaboration by winning or losing as one, and we bring out the best in each other.

ABOUT THE ROLE

We are seeking a results-driven Assistant Controller to help build and scale a high-performing accounting function. This role will play a pivotal role in designing streamlined, scalable processes, strengthening internal controls, and delivering timely, accurate reporting and business insights as we grow.

As Assistant Controller, you will partner closely with the Controller to modernize day-to-day accounting and the close – reducing manual work through automation, improving data quality, and ensuring policies and workflows are consistently applied. You will bring strong operational rigor and technical accounting judgment to keep the books clean, issues surfaced early, and decisions well-documented.

You are a builder who brings structure, clarity, and follow-through – balancing speed with discipline – so leaders can trust the numbers and make decisions with confidence.

Salary Range: $100,000 – $120,000 CAD annually, based on experience and qualifications.

RESPONSIBILITIES

• Lead the monthly close process, delivering accurate journal entries, reconciliations, financial reporting, and commentary in a timely manner.
• Lead external audit and review processes as primary liaison, ensuring timely and efficient completion.
• Oversee accounting operations, including accounts payable, credit card programs, accounts receivable, payroll processing, and day-to-day banking activity.
• Establish and maintain robust internal controls to safeguard assets and maintain audit-ready documentation.
• Manage tax compliance activities, including GST/HST filings, payroll tax compliance, and required regulatory filings.
• Manage cash and banking execution, including cash monitoring, ACH/wires, deposits, and bank reconciliations.
• Lead supplier costing, including cost analysis and the implementation of optimized costing systems and procedures.
• Lead administration of finance systems (e.g., Xero and related tools), including access controls, integrations, and approvals workflows.
• Optimize and administer the finance tech stack with IT/Operations (e.g., Dext, Plooto, Float, ApprovalMax, payroll, billing), ensuring clean integrations and data flows.
• Drive continuous improvement through process redesign, automation/AI, and system enhancements to improve efficiency and cost effectiveness.
• Lead special projects and other duties as needed to support finance and organizational goals.

REQUIREMENTS

• CPA designation required
• 7+ years of progressive accounting experience, including full-cycle accounting and leading month-end close
• Strong knowledge of Canadian accounting standards (ASPE or IFRS) and tax regulations
• Public practice audit experience considered an asset
• Proficiency with financial systems/ERPs and advanced Excel skills
• Experience with systems implementation or optimization
• Strong leadership, execution, and communication skills, thriving in fast-paced environments
• High attention to detail with a commitment to accuracy and quality
• Entrepreneurial mindset with a track record of driving meaningful change
• Professionalism and strong work ethic

REWARDS

• 3 weeks vacation (4 weeks after your first year)
• Extended health benefits package
• Paid anniversary day off
• Paid Maternity & Parental leave
• Applauz Recognition
• Comprehensive employee assistance program
• “Pawternity leave” days for your new furry family members
• Paid Pregnancy loss leave
• Great working hours
• Friendly and fun team environment with company celebrations and social events
• Access to Canadian travel industry discounts!
• DE&I initiatives and events
• Community (volunteer) Hours
• Social Clubs including Book Club & Fitness Club

DIVERSITY, EQUITY, AND INCLUSION

We are an equal opportunity workplace. We strongly encourage applications from racialized individuals, under-represented communities, diverse backgrounds, identities, and experiences.  We don’t judge based on race, religion, ethnic background, sexual orientation, age, marital status, disability, gender identity or anything else that you might bring to the table. We don’t care about where you went to college, your degree, your age, or what names you might have on your resume. Instead, we’re looking for motivated, compassionate people who can execute from the ground up. We also know that everyone has a unique career journey and experience comes in many forms.

Officially Great Place to Work® CertifiedTM 2022/2023

Officially Great Place to Work® CertifiedTM 2023/2024

Officially Great Place to Work® CertifiedTM 2024/2025

Officially Great Place to Work® CertifiedTM 2025/2026

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