Document Controller at Fremantle Ports in Australia, AU

We are currently looking for a Document Controller. In this role, you'll support the successful delivery of the Kwinana Bulk Terminal Redevelopment Project by ensuring project information is accurate, organised, and easily accessible. Working closely with project stakeholders, you'll maintain document control processes while supporting quality, compliance, and project administration activities.

Help shape the future of one of Western Australia’s most important infrastructure projects

Fremantle Ports refreshed 2027 Strategic Plan marks an exciting new chapter for one of Australia’s most successful ports. As we invest in major infrastructure and redevelopment projects, we're looking for a detail-oriented and collaborative Document Controller to join our KBT Redevelopment Project team.

We're keen to hear from professionals with experience in document control, records management, information governance, compliance, or project administration. You may have worked as a Document Controller, Records Officer, Information Management Officer, Project Coordinator, Compliance Coordinator, or in a similar role where maintaining accurate information and supporting business operations was a key responsibility.

Whether your experience comes from infrastructure, engineering, construction, government, utilities, mining, transport, or another regulated industry, you'll understand the importance of document integrity, compliance, and efficient information management.

About the Role

As the Document Controller, you'll support the successful delivery of the KBT Redevelopment Project by ensuring project information is accurate, organised, and easily accessible. Working closely with project stakeholders, you'll maintain document control processes while supporting quality, compliance, and project administration activities.

What You'll Be Doing

• Managing project documentation, approvals, and version control.
• Maintaining document registers, records, and filing systems.
• Ensuring documents are accurately stored, tracked, and readily available.
• Supporting reporting, correspondence, and project administration.
• Assisting with project mobilisation, handover, and archiving.
• Performing quality checks and identifying process improvements.
• Building strong relationships across project and operational teams.

What You'll Bring

• Experience managing documents, records, information, or administrative processes.
• Strong organisational skills and exceptional attention to detail.
• The ability to manage competing priorities while maintaining a high level of accuracy.
• Strong communication and stakeholder engagement skills.
• A proactive, collaborative approach with a focus on quality and continuous improvement.

Desirable

• Experience working in a project-based or regulated environment.
• Qualifications in Business Administration, Records Management, Information Management, Project Administration, or a related discipline.

What We Offer

Join Fremantle Ports and be part of an organisation that plays a vital role in supporting Western Australia's economy and future growth.

Based primarily in Fremantle, you'll enjoy:

• A unique waterfront workplace with stunning harbour views.
• Free onsite parking and gym access.
• Flexible working arrangements to support work-life balance.
• Generous leave provisions and salary packaging options.
• Professional development and learning opportunities.
• A comprehensive health and wellbeing program.
• The opportunity to contribute to a significant infrastructure project with lasting impact.

Get to Know Us

Fremantle Ports is a successful Government Trading Enterprise with a proud history, strong values and an exciting future. We are committed to creating an inclusive workplace where people can thrive and build rewarding careers.

If you're looking for a role where your organisational skills and attention to detail can make a real difference, we'd love to hear from you.

Next Steps

If you're looking for a meaningful role in an organisation with purpose, impact, and a strong values-based culture, we want to hear from you.

For specific queries or a copy of the Job Description, please contact the recruitment team via jobapplications@fremantleports.com.au - applications sent direct to this email address will not be accepted.

Closing Date: 03/08/2026 at 5:00pm AWST. We encourage early applications as we reserve the right to close this vacancy prior to the stated closing date.

Fremantle Ports is committed to fostering an inclusive and diverse workforce culture, underpinned by our Values of Collaboration, Accountability, Respect, and Excellence. We strive to attract, develop, and retain a high-performing workforce by providing supportive pathways and development opportunities. Applications from Aboriginal and Torres Strait Islander people are strongly encouraged.