OFFICE PERSONNEL ADMINISTRATIVE (FULL TIME) at Foodbuy USA · Boston

Summary: Bon Appétit Management Company operates cafés and restaurants for corporations, universities, and museums, with a focus on socially and environmentally responsible foodservice. The Office Personnel Administrative role performs clerical and administrative duties, including managing communications, schedules, records, documents, financial transactions, and office equipment.

Responsibilities:
- Trains other staff members to perform work activities, such as using computer applications
- Answers telephones, directs calls, takes messages and runs errands
- Prepares meeting agendas, attends meetings and records/transcribes minutes
- Makes travel arrangements
- Completes work schedules, manages calendars and arranges appointments
- Opens and routes incoming mail, answers correspondence and prepares outgoing mail
- Compiles, copies, sorts and files records of office activities, business transactions and other activities
- Completes and mails bills, contracts, policies, invoices and checks
- Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers
- Types, formats, proofreads and edits correspondence, reports and other documents
- Reviews files, records and other documents to obtain information to respond to requests
- Computes, records and proofreads data and other information
- Processes and prepares documents, such as business or government forms and expense reports
- Maintains and updates filing, inventory, mailing and database systems
- Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints
- Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions
- Troubleshoots problems involving office equipment
- Performs other duties as assigned

Required Qualifications:
- Weekend availability is required

Preferred Qualifications:
- Previous project management, catering, and event experience is preferred

Required Skills: Catering, Event Management, Project Management

Benefits: Free shift meal, Medical benefits, 401K, Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program, Medical Insurance for full-time positions, Dental Insurance for full-time positions, Vision Insurance for full-time positions, Life Insurance/AD for full-time positions, Disability Insurance for full-time positions, Commuter Benefits for full-time positions, Employee Assistance Program for full-time positions, Flexible Spending Accounts (FSAs) for full-time positions, Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.