Accounting Assistant at Focal Pointe in Caseyville, IL

Summary: Focal Pointe is seeking an Accounting Assistant to support daily accounting operations. The role involves managing accounts payable, ensuring accurate financial records, and assisting with month-end and year-end close processes.

Responsibilities:
- Ensure timely and accurate processing and payment of vendor invoices in accordance with company policies
- Verify, classify, and record accounts payable transactions to the appropriate general ledger accounts
- Reconcile vendor statements and accounts to ensure invoices and payments are accurately recorded
- Utilize accounting systems and automation tools, including Acumatica, Yooz, banking platforms, and other financial software
- Monitor vendor payment terms, available discounts, and cost-saving opportunities
- Maintain vendor files, W-9 documentation, tax information, and other required records
- Ensure compliance with sales tax, use tax, and other regulatory requirements
- Respond to vendor inquiries regarding invoices and payment status
- Prepare accounts payable reports and analyses
- Prepare month-end journal entries related to accounts payable
- Establish and monitor customer payment arrangements when appropriate
- Document collection efforts and customer communications within company systems
- Assist with month-end and year-end close processes
- Maintain accurate vendor and customer master data within the ERP system
- Support annual financial audits by preparing requested schedules and documentation
- Assist with cash management activities, including bank reconciliations and monitoring daily cash activity
- Serve as backup support for payroll processing or other accounting functions during vacations or absences, as assigned
- Identify opportunities to improve accounting workflows, automation, and internal controls
- Maintain organized financial records in accordance with company policies
- Provide exceptional customer service to vendors, customers, and internal departments
- Perform other duties as assigned

Required Qualifications:
- Strong customer service and communication skills, both verbally and written
- Proficiency in accounting software (e.g., Acumatica, QuickBooks, Aspire, or similar)
- Strong attention to detail and ability to follow up consistently
- Able to work independently and manage multiple priorities

Preferred Qualifications:
- Bachelor's degree in Accounting, Business, or related field preferred
- 1-3 years of experience in accounts receivable or collections, preferably in a service-based business
- Familiarity with work order or scheduling systems is a plus

Required Skills: Accounts Payable, Accounts Receivable, General Ledger, Acumatica, Yooz, Banking Platforms, Financial Software, Sales Tax Compliance, Use Tax Compliance, Month-End Close, Year-End Close, Bank Reconciliations, Payroll Processing