Flight Training Scheduler at Florida… · Location…

The Flight Training Scheduler is responsible for managing and optimizing the daily flight training schedule using the Talon-ETA scheduling software. They will ensure maximum utilization of aircraft, instructors, and training resources while maintaining compliance with regulatory requirements and operational standards. Additionally they will be tasked with tracking student and instructor efficiencies on a weekly basis. This task will allow for improved student progression, and instructor performance, and hence the overall success of Florida Tech Aviation.

Responsibilities Include:

• Create, publish, and maintain accurate daily/weekly flight schedules in Talon-ETA for students, instructors, and aircraft.
• Resource Optimization- proactively move and adjust aircraft assignments, lessons, and instructor schedules to maximize utilization rates of aircraft, simulators, and instructors while minimizing downtime and conflicts.
• Work with aircraft maintenance to ensure aircraft availability aligns with training demands and regulatory requirements. Track and update maintenance status in real time.
• Prepare utilization reports, forecast resource needs, and recommend improvements to scheduling processes to increase efficiency and reduce costs.
• Monitor and track instructor completion rates, lesson completion percentages, and overall student training progress within the Talon-ETA system. Generate regular reports on utilization metrics, completion rates, and scheduling efficiency for management review.
• Track individual student progress against training syllabi and identify delays or bottlenecks and work with instructors and students to adjust schedules accordingly to keep students on track for timely completion.
• Quickly resolve scheduling conflicts, weather-related disruptions, instructor availability changes, or aircraft maintenance issues by reassigning resources efficiently.
• Serve as the central point of contact for scheduling matters. Communicate schedule changes clearly and promptly to students, instructors, and maintenance personnel via Talon-ETA notifications, email, or phone as needed.
• Work alongside Flight Training Supervisors to ensure the efficiencies are being met.
• Any additional duties and tasks as assigned by an Assistant Chief Instructor or the Chief Instructor.

Requirements Include:

• Minimum 2 years of scheduling experience, preferably in aviation, flight training, or a resource-heavy operational environment.
• Prior experience with Talon-ETA scheduling software is strongly preferred.
• Familiarity with flight training program and operations, Part 141 regulations, and aviation terminology is strongly preferred.
• Proficient in Talon-ETA or similar scheduling platforms.
• Strong computer skills, including Microsoft Office Suite and Google Workspace.
• Ability to learn new software systems quickly.

Equal Opportunity

Florida Institute of Technology does not discriminate on the basis of race, color, national or ethnic origin, religion, disability, age, genetic information, marital status, citizenship status, veteran status, and other legally protected characteristics in its activities and programs. In accordance with Title IX of the Education Amendments of 1972, Florida Tech does not discriminate on the basis of sex. Inquiries concerning the application of the Non-Discrimination and Anti-Harassment policy may be directed to the Equal Opportunity Director and Investigator at 150 West University Blvd, Melbourne, FL 32901, or email equalopp@fit.edu, or +1 321-674-7153; or to the U.S. Department of Education Office for Civil Rights.

Americans with Disabilities Act

Please notify us at least five days in advance if a reasonable accommodation for a disability is needed by calling the Office of Human Resources at 321-674-8100.

Annual Security & Fire Safety Report

The federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) requires colleges and universities, both public and private, participating in federal student aid programs to disclose campus safety information, and imposes certain basic requirements for handling incidents of sexual violence and emergency situations.

Florida Tech’s 2025 Annual Security and Fire Safety Report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Florida Tech; and on public property within, or immediately adjacent to and accessible from, the campus.

The numbers provided include crime statistics that were reported to local law enforcement agencies, campus security and other Campus Security Authorities.

The report also includes institutional policy statements regarding campus safety and security measures; descriptions of prevention and awareness programs; related university procedures and important guidance; and other essential safety information.

You can obtain a printed copy of this report at the Department of Security Welcome Center located at 3126 Panther Place, during normal business hours, or by accessing the following website 2025 Annual Security and Fire Safety Report.

Official Transcripts

Official transcripts of all collegiate work must be sent directly from the attended institution to the Office of Human Resources prior to the first day of employment. All international degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc. (NACES).

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